MICE Administrative Assistant

AYANA Hospitality; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading luxury resort in Bali is seeking an individual to assist in managing MICE event logistics. The ideal candidate must have at least 1 year of experience in the hospitality industry, with strong skills in MS Office and excellent English communication. Responsibilities include preparing documentation, client interaction, and supporting sales efforts. Join our team and contribute to our continued success in providing exceptional experiences in a prestigious environment.

Qualifications

• Must be an Indonesian citizen with legal work authorization.
• Minimum of 1 year experience in a luxury resort or hospitality.
• Eloquent in English communication, additional languages a plus.

Responsibilities

• Assist in managing MICE event logistics and details.
• Prepare and maintain event documentation.
• Support the sales team in client follow-ups.
• Maintain accurate records of client inquiries.
• Communicate effectively with clients and internal teams.
• Create promotional materials for MICE offerings.
• Handle administrative tasks.

Skills

MS Office (Excel, PowerPoint)

Time management

Attention to detail

Multitasking

Problem-solving

English communication

Education

Diploma in Hotel Management or Business Management

Bachelor's degree in relevant field

Job description

Join our team and be part of the continued success of Bali’s Largest Integrated Resort.

We offer an exciting career opportunity for an individual with the following details:

Summaries of Responsibilities

• Assist in managing event logistics and coordinate details for MICE events.
• Prepare and maintain event documentation, including contracts, proposals, and reports.
• Support the sales team in scheduling appointments and conducting follow-ups with clients.
• Maintain accurate records of client inquiries, bookings, and event plans.
• Communicate effectively with clients and internal teams to ensure all event requirements are fulfilled.
• Assist in creating promotional materials for MICE offerings.
• Handle administrative tasks such as filing, data entry, and maintaining office supplies.

Qualifications

• Only for Indonesian Citizen
• Minimum of 1 years' experience in the same or related position in a large luxury resort or hospitality industry
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail with accuracy, multitasking, and problem-solving skills
• Eloquent in English communication in both written and spoken. Knowledge of additional languages is an advantage
• Diploma in Hotel Management, Business Management, or other relevant fields. Bachelor's degree is desirable