HR & GA Officer (Staff HR & GA)

PT Vitanova Medical Indonesia; Desa Ciranjeng; On-site; IDR 1.000.166.000 - 1.333.556.000; Full time

Job summary

A leading medical firm in Indonesia is seeking an HR professional to manage recruitment, employee relations, and training. The ideal candidate should have at least 2 years of HR experience and a Bachelor's degree in a relevant field. Fluency in Chinese or English is required for effective communication. The role involves ensuring compliance with Indonesian labor laws while fostering a positive company culture. This position offers an opportunity to contribute to the growth of a dynamic HR environment.

Qualifications

• At least 2 years of full-spectrum HR experience, preferably in manufacturing or start-up environments.
• Familiar with the Indonesian recruitment market and employment procedures.
• Strong teamwork spirit and excellent coordination skills.

Responsibilities

• Develop the factory recruitment plan and execute hiring for various positions.
• Manage the full employee lifecycle and ensure compliance with Indonesia’s labor laws.
• Support the development of compensation and benefits systems.
• Assess employee training needs and organize training sessions.
• Collect and analyze HR metrics to support management decision-making.

Skills

Strong planning and problem-solving skills

Fluent in Chinese or English

Strong communication and coordination skills

Detail-oriented and resilient under pressure

Education

Bachelor’s degree in Human Resources, Business Administration, or related fields

Job description

Key Responsibilities

1. Recruitment & Staffing
   • Develop the factory recruitment plan, expand and maintain local recruitment channels (e.g., JobStreet, local talent markets, referrals), and execute hiring for production, administrative, technical, and other positions.
   • Lead the end‑to‑end hiring process, including CV screening, interview scheduling, interview evaluation, offer communication, and onboarding procedures, ensuring timely placement of key positions.
   • Build and maintain a talent pipeline, optimize recruitment processes, and enhance recruitment efficiency and candidate experience.
2. Employee Relations & Compliance
   • Manage the full employee lifecycle, including onboarding, probation confirmation, job transfers, and offboarding; organize new employee orientation and monitor probation assessment progress.
   • Establish and maintain compliant employee records (both electronic and physical) in accordance with Indonesia’s Personal Data Protection Law (PDP Law).
   • Be familiar with Indonesian Labor Law and related regulations to ensure compliance in employment contracts (fixed‑term and permanent), BPJS registration, and other labor processes.
   • Handle employee communication and grievances, prevent potential labor disputes, and organize team‑building activities to foster a positive company culture.
3. Compensation, Benefits & Performance
   • Support the development of compensation and benefits systems based on local Indonesian salary benchmarks and company standards; execute payroll calculations and social security administration.
   • Build foundational performance appraisal mechanisms, organize monthly/quarterly performance reviews, collect feedback, and follow up on improvement actions.
   • Oversee attendance management, compile attendance data, and process leave and overtime matters in compliance with local regulations (including overtime pay and meal arrangements when required).
4. Training & Development
   • Assess employee training needs, develop annual/quarterly training plans, and organize onboarding training, skills training, and compliance training (e.g., safety, labor regulations).
   • Coordinate with external training providers, track training effectiveness, and maintain training records to support employee development.
5. Administration & Reporting Support
   • Develop HR and administrative policies for the factory (attendance, leave, code of conduct, etc.) and ensure effective implementation.
   • Collect and analyze HR metrics such as workforce structure, turnover rate, and hiring cycle, and prepare HR reports to support management decision‑making.
   • Complete other HR and administrative tasks assigned by supervisors to support daily factory operations.
6. Other Tasks – Perform other tasks assigned by the management or line manager.

Job Requirements

1. Education & Major – Bachelor’s degree or above; majors in Human Resources, Business Administration, or related fields are preferred.
2. Work Experience – At least 2 years of full‑spectrum HR experience; experience in manufacturing or start‑up environments is preferred. Familiar with the Indonesian recruitment market and employment procedures.
3. Language Skills – Fluent in Chinese or English (either can be used as a working language; interviews will be conducted in Chinese or English).
4. Core Competencies
   • Ability to independently manage all HR modules, with strong planning and problem‑solving skills.
   • Familiar with Indonesian Labor Law, Personal Data Protection Law, and related regulations to ensure compliance.
   • Strong communication and coordination skills, detail‑oriented, resilient under pressure, and adaptable to a fast‑paced start‑up environment.
5. Other Requirements – Strong teamwork spirit, excellent coordination skills, and high stress tolerance.