puestos de Management Assistant en Alemania

Job Description

Admin Assistant

Sutton Coldfield

Hours: Monday Friday 9am 17 : 15pm

Salary: 24k

We are seeking a highly organised proactive and discreet General Administrative Assistant to join our clients busy Private Client Department. This role supports fee earners and the wider team in delivering exceptional service to clients.

You will play a vital role in ensuring smooth day-to-day operations from handling correspondence and maintaining records to managing appointments and assisting with document preparation.

• Provide day-to-day administrative support to solicitors and paralegals within the Private Client Department.
• Manage incoming and outgoing correspondence including post emails and telephone calls.
• Prepare format and proofread letters legal documents and reports.
• Maintain and update client files (both paper and electronic) in compliance with firm procedures and data protection requirements.
• Schedule and coordinate client meetings conferences and appointments.
• Monitor key dates deadlines and action points to ensure timely completion.
• Assist in the organisation of internal and external events.
• empathetic approach.
• Handle confidential and sensitive information with discretion at all times.
• Liaise with other departments to ensure smooth workflow.
• Maintain stationery and office supplies for the team.

• Previous administrative experience is essential.
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint).
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional approachable and discreet manner.
• Discreet and trustworthy with a strong sense of client confidentiality.
• Calm under pressure and adaptable to changing priorities.
• Positive and proactive attitude.Empathy and understanding when dealing with clients during sensitive situations.

Key Skills: Aviation Safety, Design Engineering, Drilling Engineering, Facilities Management, Account Development, Apache Commons

Employment Type: Full-Time

Experience: years

Vacancy: 1