Executive Pa-Jobs in United States

Role: Office Manager
Location: Kemsing
Salary: £26,000 – £32,000
Working Hours: Monday to Friday, 8am to 5:30pm (office-based)

KHR is collaborating with a respected family-owned systems provider, that is currently seeking a skilled Office Manager to join their dedicated team near Kemsing.

Responsibilities of the Office Manager will include:

1. Estimates and Quotes
   – Sending estimates
   – Following up with customers to see if they have any queries
   – Liaising with customers both via email and phone
   – Processing acceptances for both additional works and quotes
   – Scheduling additional works and new installations
   – Ordering equipment for accepted works
2. General Office Admin
   – First point of call for answering phones and dealing with customer enquiries
   – Sending monthly routine maintenance reminders by post and email
   – Emailing monthly contract renewal invoices
   – Assisting by email and phone to schedule in routine maintenance visits
   – Booking in surveys with new potential clients
   – Scanning, post, general admin duties
3. Office Management
   – Keeping track of office supplies and ordering when necessary
   – Greeting clients when they arrive
   – Preparing food/drinks for training days
   – Responsible for the office looking neat and tidy
   – Supporting all departments on adhoc duties

Candidate Profile

• Strong administration skills
• Excellent communication skills, both verbal and written, for effective customer interaction
• Strong organisational and time management abilities to handle multiple tasks simultaneously
• Proficiency in Microsoft Office suite, particularly Excel
• Meticulous attention to detail and a commitment to accuracy
• Ability to work independently and as part of a team, demonstrating a proactive and collaborative approach

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.