Executive Assistant, Principal Finance, Macquarie Capital

Macquarie Bank Limited; City Of London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

A global financial services group in London is seeking an Executive Assistant to support the Private Credit team. The role involves managing complex diaries, coordinating travel arrangements, and maintaining records. Ideal candidates are highly organised with excellent communication skills, and experience with legal administration is a plus. The position offers various employee benefits and a hybrid working environment.

Benefits

25 days of annual leave

Paid parental leave

Access to Employee Assistance Program

Hybrid and flexible working arrangements

Learning and development opportunities

Qualifications

• Complex diary management across various time zones.
• Coordination of frequent travel arrangements including flights and accommodation.
• Maintenance of meeting and contact records via Salesforce.
• Assistance with onboarding, transfers, and exits.

Skills

Time management skills

Verbal communication skills

Written communication skills

Organisational skills

Ability to manage workload

Advanced skills in Outlook

Advanced skills in Excel

Advanced skills in MS Word

Advanced skills in PowerPoint

Resourcefulness

Job description

Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research, underpinned by deep specialist expertise across a range of sectors. Macquarie Capital Principal Finance is looking for an Executive Assistant to support the Private Credit team. This is a fast-paced and varied role that requires a proactive, organised, and personable individual who can take ownership of complex diary management and frequent travel arrangements.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

In this role, you will be providing high-level support to a team of 10 professionals. Your responsibilities will include managing complex diaries across various time zones, coordinating frequent travel arrangements including flights, accommodation, visas, transfers, meetings, and restaurants, and maintaining meeting and contact records via Salesforce. You will also assist with onboarding, transfers, exits, and visitor logistics, compiling and processing expenses using Concur, and managing purchase orders and invoices via Coupa, and have the chance to collaborate with other EAs to support office operations and overflow tasks. In addition, you will support the team with NDA and release letter coordination, including document execution, stakeholder communication, and legal liaison.

What you offer

• A highly organised individual with excellent time management skills
• You have the ability to work well under pressure, manage a high workload, conflicting priorities and deadlines effectively
• The ability to be resourceful and work independently as well as within a team
• Excellent verbal and written communication skills
• A positive and approachable individual with the willingness to go beyond the scope of the usual job description
• Advanced skills in Outlook, Excel, MS Word and PowerPoint.
• Any legal administration experience with NDA documentation, conflict clearing, or release letters, would be a plus

We love hearing from anyone inspired to build a better future with us; if you\'re excited about the role or working at Macquarie, we encourage you to apply.

What we offer

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.