Personal Assistant to the CEO

Hypervolt; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading EV charging solutions provider is seeking a Personal Assistant to the CEO in London. This role involves managing the CEO's calendar, coordinating travel logistics, and supporting event planning. Candidates should have extensive experience as an executive assistant, excellent communication skills, and be proficient with the Apple ecosystem. This is a full-time role based at the company's headquarters in Canary Wharf.

Qualifications

• Extensive experience as a Personal or Executive Assistant to a C-suite executive in a fast-paced environment.
• Demonstrated ability to manage complex calendars, travel, and logistics.
• Excellent written and verbal communication skills with exceptional attention to detail.

Responsibilities

• Manage and maintain the CEO's calendar for optimal time allocation.
• Plan and manage domestic and international travel logistics.
• Support organizing company events and meetings.

Skills

Communication skills

Organizational skills

Discretion

Time management

Education

Experience as a Personal or Executive Assistant

Tools

Apple ecosystem proficiency (Calendar, Mail, etc.)

Job description

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About Hypervolt Limited

Hypervolt is at the forefront of the electric vehicle charging revolution, dedicated to providing innovative and reliable EV charging solutions. We launched in 2021 with the bold ambition to transform the EV charging space through a relentless focus on the customer experience, great software, and beautifully designed British hardware.

In a short timeframe, we became Trustpilot's highest rated EV charging manufacturer in the industry. We are proud to have been named the third fastest growing company in the UK, as part of the Deloitte Fast 50, and 6th fastest growing company in EMEA, as part of the Deloitte Fast 500.

Additionally, Hypervolt was voted DrivingElectric's Home EV Charger of the Year 2023 & 2024, a testament to our focus on innovation and democratising EV ownership.

Position Summary

Hypervolt is seeking an exceptional Personal Assistant (PA) to the Chief Executive Officer, providing comprehensive executive and personal support. The successful candidate will act as an operational extension of the CEO, managing time, communication, logistics, and events with precision, discretion, and professional excellence.

Hypervolt is entering a new phase of international expansion, with a strong focus on the United States market. This growth will necessitate the CEO's frequent travel and engagement with partners, customers, and stakeholders across multiple time zones. The PA will play a pivotal role in managing this increased logistical complexity and ensuring that the CEO's schedule, travel, and priorities remain flawlessly coordinated.

This position exists solely to support the Chief Executive Officer. The PA's responsibilities and priorities are aligned entirely with the CEO's schedule, objectives, and requirements. While the role will involve coordination with other teams where relevant, its remit is to serve the CEO only.

The position is based primarily at Hypervolt Headquarters, Canary Wharf, London, with a requirement to be physically present three to four days per week to ensure close coordination with the CEO and the executive office.

Key Responsibilities

Executive Scheduling and Coordination

• Manage and maintain the CEO's calendar to ensure optimal time allocation for strategic, operational, and creative work.
• Coordinate internal and external meetings, ensuring agendas, materials, and participants are fully prepared.
• Serve as the primary point of contact for all scheduling requests and communications directed to the CEO.
• Maintain situational awareness of company priorities to make informed scheduling and communication decisions.

Travel and Logistics

• Plan and manage all domestic and international travel, including flights, ground transport, accommodation, itineraries, and visa arrangements.
• Ensure seamless logistics for the CEO while travelling, including coordination of remote meetings.
• Hold a valid driver's licence and be prepared to drive the CEO to meetings and events when required.

Event Planning and Coordination

• Support the CEO and Executive Team in organising company events, board meetings, off‑sites, and leadership gatherings.
• Coordinate venues, logistics, guest arrangements, and internal communications to the highest professional standard.

Office and Administrative Support

• Manage correspondence, documentation, and expense submissions for the CEO.
• Liaise with vendors, landlords, and office service providers to ensure smooth daily operations.
• Uphold strict confidentiality when handling sensitive business or personal information.

Representation and Communication

• Act as a professional interface between the CEO and internal and external stakeholders.
• Prepare and proof correspondence, meeting notes, and follow‑up actions.
• Anticipate the CEO's needs and proactively identify issues or opportunities before they arise.

Qualifications and Experience

• Extensive experience as a Personal or Executive Assistant to a C‑suite executive, founder, or senior leader in a fast‑paced environment.
• Demonstrated ability to manage complex calendars, travel, and logistics across multiple time zones.
• Excellent written and verbal communication skills, with exceptional attention to detail.
• Proficiency with the Apple ecosystem (Calendar, Mail, Keynote, Numbers, Pages) and modern productivity platforms.
• Proven reliability, discretion, and loyalty when handling confidential information.
• Full, clean UK driving licence.

Personal Attributes and Working Style

The role requires a highly polished and resilient professional who combines strong interpersonal skills with exceptional organisation and composure. The successful candidate will demonstrate:

• Outstanding communication skills - confident and articulate when liaising with internal stakeholders, partners, and high‑profile external individuals.
• Precision and reliability - consistently punctual, organised, and methodical, with an ability to manage multiple priorities and deliver accurate results.
• Excellent documentation discipline - great at taking and organising notes, preparing summaries, maintaining clear records, and keeping track of costs, receipts, and expenses.
• Adaptability and composure - comfortable operating in an evolving, fast‑paced environment where priorities and schedules can shift at short notice.
• Professional resilience - able to maintain focus, positivity, and professionalism even when the company is moving quickly or working under pressure to achieve ambitious goals.
• Executional excellence - a natural bias for action and follow‑through, ensuring that plans are delivered efficiently and to the highest standard.

Our Values

Be persistent

What we aim to do is not always going to be easy, and problem‑solving, no matter how big or small, is essential if we are going to achieve our mission. Whether it be a technical challenge you are struggling to unblock, a new client you are trying to win or a logistical puzzle you need to solve, the only way we will grow as a company and as individuals is by persistently working things through to a solution. Success seldom comes from the first attempt, but it almost always comes from the 1000th, and the difference between success and failure often isn't intelligence or the aha moment or the brilliant idea: it's having the perseverance to continue pushing and never giving in to failure.

Be accountable

We operate in a fast‑paced, highly collaborative and increasingly autonomous environment at Hypervolt. We are on the journey from a scrappy startup to a market leader, but no matter how big the company gets, treat it as your own. Be accountable for its progress, and look after it as you would your creation. If you know things can be improved, articulate it, say it, and don't go along in the silence of knowing we could have done better. If we make a mistake, find a way to say it. There's no value in keeping it to yourself; we will succeed or fail together.

The 'Ello Sir Ethos

We should always strive to treat people how they wish to be treated and remember the voting power of customers. They are the true bosses and the actual employers‑the market.

Dare to dream

Every technological advancement we use today was once a crazy dream that a few persistent pioneers truly believed. "Most things have to be seen to be believed, but some things have to be believed to be seen!" – Steve Jobs, on building the Apple Mac, the best‑selling computer of all time.

Stay hungry; stay foolish.

The hunger and ambition for continuous success are the orbital solar beam‑powered reactor at the core of our success, and our ability to stay foolish and humble and continue to let ourselves be educated by our market will help us reach the full potential of our ambition. Only through the most selfless dedication to our dreams will we achieve the most selfish successes.

True Greatness is Blind

Great ideas and execution can come from anyone and anywhere at any time.