School Receptionist

Reed; Tandridge; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading educational recruitment agency is seeking a friendly and professional School Receptionist to join a dedicated administrative team in England. This role supports the smooth operation of the school and ensures a welcoming environment for all. Candidates should have experience in similar roles, with excellent communication skills and proficiency in Microsoft Office. Knowledge of school MIS systems is an advantage.

Qualifications

• Previous experience in a receptionist or administrative role (school experience preferred).
• Ability to manage communication effectively with parents and pupils.
• Experience handling confidential information.

Responsibilities

• Provide a friendly and professional reception service for all visitors.
• Manage the main phone line and email inbox.
• Support attendance monitoring and liaise with parents.

Skills

Excellent communication and interpersonal skills

Strong organisational and time-management abilities

Proficient in Microsoft Office

Ability to remain calm in a busy environment

High level of accuracy and attention to detail

Understanding of safeguarding and confidentiality

Tools

Microsoft Office

MIS systems (SIMS, Arbor, Bromcom)

Job description

We are working with a number of schools who are always looking for friendly and professional School Receptionists to join their dedicated administrative team.

This critical front-facing role supports the smooth running of the school andhelps create a safe, welcoming, and inclusive environment for pupils, staff, parents, and visitors.

Key responsibilities will include:

• Provide a friendly and professional reception service for all visitors, parents, and pupils
• Manage the school’s main phone line and email inbox, directing queries appropriately
• Ensure all visitors are signed in and out in accordance with safeguarding procedures
• Maintain accurate pupil records and update the school’s MIS (e.g. SIMS, Arbor, Bromcom)
• Support attendance monitoring and liaise with parents regarding absences and late arrivals
• Handle incoming and outgoing post, deliveries, and general correspondence
• Assist with pupil admissions, transfers, and leavers, ensuring all documentation is complete
• Prepare letters, newsletters, and other school communications
• Support the coordination of school events, meetings, and parent evenings
• Maintain confidentiality and professionalism at all times
• Provide general administrative support to the Headteacher, SLT, and teaching staff
• Liaise with external agencies, contractors, and local authorities as required

The successful candidate will possess the following attributes:

• Previous experience in a receptionist or administrative role (school experience preferred)
• Excellent communication and interpersonal skills, with a warm and approachable manner
• Strong organisational and time-management abilities
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using databases
• Experience with school MIS systems (e.g. SIMS, Arbor, Bromcom) is an advantage
• Ability to remain calm and professional in a busy, fast-paced environment
• High level of accuracy and attention to detail
• Understanding of safeguarding, confidentiality, and data protection in an educational setting
• A team player with a flexible and proactive approach to work