Office Manager

KHR - Recruitment Specialists; Sevenoaks; On-site; GBP 26,000 - 32,000; Full time

Job summary

A family-owned systems provider near Kemsing is seeking an Office Manager. The role involves handling estimates, general administration, and ensuring smooth office operations. Strong organizational and communication skills necessary. Offering a salary range of £26,000 to £32,000.

Qualifications

• Experience in office management or administration roles.
• Ability to manage multiple tasks efficiently.
• Strong verbal and written communication skills.

Responsibilities

• Handle estimates and quotes, including sending and following up.
• Manage general office administration tasks.
• Ensure the office supplies are in stock and organized.

Skills

Strong administration skills

Excellent communication skills

Organisational abilities

Proficiency in Microsoft Office

Attention to detail

Job description

Overview

Role: Office Manager

Location: Kemsing

Salary: £26,000 – £32,000

Working Hours: Monday to Friday, 8am to 5:30pm (office-based)

About the employer

KHR is collaborating with a respected family-owned systems provider, that is currently seeking a skilled Office Manager to join their dedicated team near Kemsing.

Responsibilities

• Estimates and Quotes
  • Sending estimates
  • Following up with customers to see if they have any queries
  • Liaising with customers both via email and phone
  • Processing acceptances for both additional works and quotes
  • Scheduling additional works and new installations
  • Ordering equipment for accepted works
• General Office Admin
  • First point of call for answering phones and dealing with customer enquiries
  • Sending monthly routine maintenance reminders by post and email
  • Sending monthly contract renewal invoices
  • Assisting by email and phone to schedule in routine maintenance visits
  • Booking in surveys with new potential clients
  • Scanning, post, general admin duties
• Office Management
  • Keeping track of office supplies and ordering when necessary
  • Greeting clients when they arrive
  • Preparing food/drinks for training days
  • Responsible for the office looking neat and tidy
  • Supporting all departments on adhoc duties

Candidate Profile

• Strong administration skills
• Excellent communication skills, both verbal and written, for effective customer interaction
• Strong organisational and time management abilities to handle multiple tasks simultaneously
• Proficiency in Microsoft Office suite, particularly Excel
• Meticulous attention to detail and a commitment to accuracy
• Ability to work independently and as part of a team, demonstrating a proactive and collaborative approach

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR – Recruitment Specialists is a trading name of KH Recruitment Ltd.