Tyneside Cinema Talent Unit Administrator (p/t)

Box; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic talent development organization based in Greater London is seeking a Talent Unit Administrator for a 12-month freelance contract. The role involves administrative support, compliance with health, safety, and data regulations, and effective communication with stakeholders. Candidates should have experience in administration, a solid understanding of regulations regarding youth programs, and proficiency in Microsoft Office. This position offers the opportunity to work in a lively team environment, enhancing both personal and professional development.

Qualifications

• Proven experience in administrative roles.
• Understanding of legal compliance working with young people.
• Familiarity with IT systems and applications, especially Microsoft Office.

Responsibilities

• Administer outreach and program activities, ensuring compliance and documentation.
• Provide administrative support to the Programme Producer and Engagement Lead.
• Liaise with stakeholders, ensuring professional communication.

Skills

Experience working in administration

Understanding of compliance and systems with young people

Experience with IT systems

Solution-focused approach

Great interpersonal skills

Strong written and verbal skills

DBS Enhanced certificate

Experience with booking and/or membership systems

Experience working with budgets and payment handling

Tools

Microsoft Office

Job description

Newcastle upon Tyne

The Talent Unit will offer unique talent development opportunities for young people aspiring to work within the screen & content industry in state-of-the-art facilities.

The Talen Unit Administrator will ensure effective communication, record keeping and organisation between the programme, facilitators and young people. This will include maintaining and ensuring legal compliance with health and safety, safeguarding and data protection.

• Freelance contract for 12 months (starting January 2026)
• Administer project activities for outreach and programme activity, ensuring accurate record keeping, compliance and documentation.
• Monitoring and administering mandatory training.
• Writing contracts, providing onboarding activity and support with recruitment.
• Provide administrative support to the Programme Producer and Engagement Lead, including scheduling meetings, preparing materials, project management and maintaining calendars.
• Liaising with stakeholders, funders and partners where required.
• Maintain accurate contact lists, engagement databases and monitoring and evaluation.
• Serve as a point of contact for public enquiries, ensuring timely and professional responses.
• Ensure adherence to internal policies, legal regulations, and industry best practices within all Talent Unit-related operations.
• Assist in managing budgets for talent initiatives, including tracking expenses.
• Feed into any specific funding reporting, and share any required, relevant information with partners.
• Participate in training and seek ways to develop the role, in negotiation with the Talent Unit team.

Person specifications

• Experience working in administration
• Understanding of compliance and systems required when working with young people
• Experience of working with IT systems on various platforms e.g. Microsoft Office – including Word, Excel and Teams (preferable)
• Solution-focused approach
• Able to work in a fast-paced and team-orientated environment
• Great interpersonal skills
• Ability to remain composed, particularly during busy periods
• Strong written and verbal skills
• DBS Enhanced certificate
• Previous experience with booking and/or membership systems
• Previous experience working with budgets and payment handling

The closing date for this position is 19/12/2025 at 19:00