Travel & Accommodation Coordinator

Different Technologies Pty Ltd.; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A successful utilities & civil engineering company in Glasgow is seeking a motivated Travel & Accommodation Coordinator. The role involves managing travel arrangements, ensuring compliance with policies, and maintaining detailed records. Ideal candidates will possess strong organisational skills, IT literacy, and the ability to handle multiple bookings under pressure. Join a company committed to sustainability and career growth. Apply now to take the next step in your career!

Benefits

Career Growth

Impactful Work

Team Collaboration

Work-Life Balance

Qualifications

• Excellent attention to detail and organisational skills.
• Experience in administration or coordination is desirable.
• Ability to communicate effectively with staff and stakeholders.

Responsibilities

• Manage all travel and accommodation bookings for staff and contractors.
• Ensure compliance with company policies and cost-effectiveness.
• Maintain accurate records and manage supplier details.

Skills

Strong organisational skills

Ability to manage multiple bookings under pressure

Good communication skills over the telephone

IT literacy

Proactive problem-solving attitude

Experience in travel booking

Tools

Microsoft Office

Booking systems

Databases

Job description

Overview

We’re looking for a motivated and organised person to join our team as a Travel & Accommodation Coordinator. This role is essential in ensuring smooth and efficient travel arrangements across the business. This will include booking flights, ferry and accommodation using varies websites.

Please note that while the current office location is based in Baillieston, Glasgow, the team will be relocating to Bellshill in November 2025. Applicants should carefully consider their ability to travel to both locations. The role will be office based.

What We Expect of You

In this role, you will take ownership of arranging, managing, and confirming all travel and accommodation bookings for employees and contractors. You will be expected to ensure that every booking is cost-effective, compliant with company policies, and aligned with operational requirements. Maintaining accurate records, managing supplier details, and keeping costs transparent will be part of your daily responsibilities. You’ll work closely with managers and staff to coordinate travel plans, respond quickly to last-minute changes or cancellations, and provide reliable administrative support linked to travel, accommodation, and related expenses.

What Skills you will demonstrate

• Strong organisational skills with excellent attention to detail.
• The ability to prioritise and manage multiple bookings under pressure.
• Good communication skills for dealing with staff, suppliers, and stakeholders. This will be done mainly over the telephone.
• IT literacy, including use of booking systems, Microsoft Office, and databases.
• A proactive, problem-solving attitude when dealing with last-minute changes.
• Previous experience in travel booking, administration, or coordination (desirable but not essential).

Who We Are

We are a successful utilities & civil engineering company in the UK, committed to building a sustainable and resilient future.

With a rich history and a focus on innovation, we\'ve been at the forefront of our industry for over 20 years.

What We Offer

• Career Growth: We believe in nurturing your talents and offering a clear path for career advancement.
• Impactful Work: Contribute to vital infrastructure projects that improve lives and the environment.
• Team Collaboration: Join a dynamic team of professionals who are passionate about what they do.
• Work-Life Balance: We understand the importance of maintaining a healthy work-life balance.

Why Choose Us

• We are dedicated to sustainability, safety, and excellence in all we do.
• We value our employees and their contributions, creating a fulfilling work experience.

Join GCU UK Ltd and be part of a team that builds a brighter future. Ready to start your journey with us? Submit your CV and take the next step toward a rewarding career.