Trainee Project Coordinator

Omexom UK; Scotland; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading utility contracting firm in Scotland is looking for a Project Coordinator to enhance project delivery through effective administration and coordination. The ideal candidate will have at least 2 years of administrative support experience and strong IT skills. Responsibilities include support to project managers, administration of procurement, and preparation of payroll reports. This role demands excellent organizational and communication skills in a dynamic environment.

Qualifications

• Minimum 2 years administrative support experience in a busy office environment.
• Strong IT skills with quick learning capability.
• High level of accuracy and attention to detail.

Responsibilities

• Provide general support to Project Managers and Project Director.
• Act as a contact point for business unit staff and contractors.
• Complete procurement and fleet administration tasks.

Skills

Organization skills

Problem solving skills

Good communication skills

Critical thinking

Self-motivation

Education

5 GCSE passes at grade C or above

Tools

Microsoft Office

SAP purchasing module

Job description

Overview

Job Title: Project Coordinator ASTI

Reporting to: Project Director

Business Unit: MPN - ASTI

Role purpose

The Project Coordinator role will be to support projects by delivering general office administration and project coordination.

Responsibilities & Duties

Including but not limited to the following:

• Provide general support to Project Managers and Project Director.
• Act as a point of contact for business unit staff, contractors, customers and suppliers.
• Support the work planning process compiling work packages for issue to installation teams.
• Complete administration associated with procurement, fleet and other general duties.
• Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director.
• Collation and input of timesheets on a weekly basis to a strict deadline.
• Preparation of payroll reports for payment of monthly allowances.
• Administration of expense payments.
• Credit and Fuel card administration and analysis.
• Populate accounting system with timesheet information.
• Maintain records and file documents including:
• Near misses, Positive Interventions, site Safety Audits and Inspections.
• Goods Received Notes
• Employee leave records

Key interfaces

Relationships with key stakeholders:

• Project Director
• Finance Business Partner
• Project Managers
• Project teams
• Functional support teams

Person Specification

Qualifications and experience

The jobholder must be a motivated self-starter, possessing:

• A minimum of 2 years recent experience in providing administrative support within a busy office environment.
• A good standard of educational attainment with a minimum of 5 GCSE passes at grade C or above two of which must be Maths and English.
• Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
• Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
• A high level of accuracy and attention to detail is of the upmost importance.
• Be able to work under pressure, be a team player and have a high level of self-motivation.
• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Desirable:

• Relevant additional qualifications which will assist in ensuring high levels of performance.
• Evidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.
• Previous experience of processing attendance timesheets.
• Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
• Knowledge of SAP purchasing module

Competencies

Required skills, knowledge, and abilities:

• Organisation skills
• Problem solving skills
• Good communication skills
• Critical thinking
• Working well in a team
• Self-motivation
• Good time management
• Excellent collaboration and people skills

Values

In line with Omexom’s values, the jobholder must have the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.