Trade Mark Records Formalities Assistant London

CMS Law; City of Westminster; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in the UK is seeking a Trademark Administrator to manage trademark formalities and filings. Responsibilities include data input, liaising with clients and foreign agents, and maintaining documentation accuracy. Candidates should have one year of experience in trademark work and strong organizational skills. This role offers a competitive salary, flexible working policy, and comprehensive benefits package.

Benefits

Competitive basic salary

Flexible, hybrid working policy

Generous bonus scheme

Private medical insurance

Enhanced parental leave

Qualifications

• Minimum one year experience of trademark formalities work.
• Self-motivated, proactive, and able to manage multiple priorities.
• High level of accuracy required.

Responsibilities

• Input data into our records system and update records for deadlines.
• Extensive use of UKIPO and WIPO databases and filing various trademark forms.
• Liaise with foreign agents and clients regarding trademark filings.

Skills

Trademark formalities work

Attention to detail

Microsoft Office skills

Organisational skills

Communication skills

Tools

Patricia database

Document management system

Job description

CMS has the largest trademark team in the UK comprising 9 partners and 40 associates, with over 25 years' experience of managing trade mark portfolios. We act for major household names across all sectors, delivering advice on some of the world's largest trade mark portfolios. CMS offers the full spectrum of Trade mark work: due diligence and transactional; clearance and prosecution; strategic and day-to-day advice including portfolio management; trade mark-related aspects of advertising and marketing; and enforcement. Our dedicated and experienced Trade Mark Records team handles all aspects of trade mark formalities and renewals, bringing greater savings and efficiencies for our clients and maintaining experience and specialism for this important work type.

Responsibilities

• In this role, you can expect to get involved in a variety of work including inputting data on our records system (Patricia) and updating records to reflect new deadlines/statuses; providing diary reports to the wider team.
• Extensive use of UKIPO and WIPO websites/databases including downloading incoming correspondence and preparing and filing various trademark forms (new applications, renewals, assignments, change of names, etc.).
• Handling formalities associated with trademark and design applications and preparing and filing UK and International trademark and design applications.
• Liaising with our EU trademark and designs team in Warsaw; reporting new trademark/design filings and publications; checking and reporting registration certificates to clients.
• Corresponding effectively with foreign agents, seeking and preparing cost estimates, preparing powers of attorney, filing assignments/change of names, etc.; corresponding with clients, seeking instructions and reporting developments.
• Renewals – assisting with trademark renewals in the UK and overseas; managing own deadline diary; opening new matters including sending conflict checks.
• Ensuring the document management system (DMS) is kept up to date with all correspondence.
• Managing renewals for a number of clients, including correspondence with foreign agents, cost estimates, powers of attorney, and filing of assignments/change of names.

Qualifications & Skills

• Experience of trademark formalities work, including inputting trade mark data into databases accurately and monitoring deadlines (minimum one year).
• Self-motivated and proactive attitude; enthusiastic, confident with good organisational and administration skills.
• Flexible and able to effectively manage multiple priorities; high level of accuracy and attention to detail.
• Good Microsoft Office skills; good communication skills, both oral and written.
• Knowledge of Patricia database is advantageous but not essential; previous experience of a document management system is beneficial but not essential.

Our Firm & Development

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in. We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and embrace the possibilities it opens for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

Benefits

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010