Trade Mark Administrator

HGF; Manchester, Leeds; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

A leading IP specialist firm is seeking a Trademark Administrator to provide high-quality administrative support in Leeds or Manchester. Responsibilities include drafting correspondence, managing case diaries, and invoicing. The ideal candidate has strong communication skills and proven administrative experience. This role offers professional development opportunities and a supportive work environment.

Benefits

27 days holiday

Bonus scheme

Flexible working

Enhanced parental leave policy

Qualifications

• Proven experience in administrative roles.
• High attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Provide administration support to attorneys.
• Manage appointments and communications.
• Handle invoicing and financial tasks.

Skills

Microsoft Word

Microsoft Outlook

Communication

Organization

Teamwork

Adaptability

Job description

Title: Trademark Administrator 12 Month FTC

Location: Leeds or Manchester

The Position

To provide a high quality, timely and comprehensive administration support service to the Attorneys (Partners, Attorneys and Trainees) in our Leeds or Manchester office. This is a vital role in a busy and professional office working alongside our Formalities Officers, Paralegals and administration team.

• Communication & Coordination:Drafting standard correspondence, answering phones, managing diaries, and booking travel/accommodation.
• Administrative Support:Assisting attorneys with deadlines, managing case diaries, and handling document/file organization.
• Client & System Interaction:Monitoring mailboxes, using external client systems, and updating online databases.
• Financial Tasks:Invoicing/billing, entering attorney expenses, and ordering couriers.
• Research & Reporting:Conducting web searches and citation reporting.

About You:

• Administrative Expertise:Proven experience in administrative roles with proficiency in Microsoft Word and Outlook.
• Accuracy & Organisation:High attention to detail and strong ability to manage and prioritise workloads independently.
• Communication Skills:Excellent written and verbal communication abilities.
• Teamwork & Independence:Effective team player who also works confidently on own initiative.
• Adaptability & Composure:Flexible, proactive, and calm under pressure, able to handle varied tasks without direction.

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.

With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working

HGF Values

People– People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.

Excellence– We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.

Teamwork– We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.

Progressive– We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.

Please mention IP Careers when applying to HGF.