Team Assistant, Client Team

Hearst; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading media publisher is seeking a proactive professional to support the Senior Leadership Team. Responsibilities include diary management, organizing travel, managing expenses, and liaising with clients. Candidates should have strong communication and problem-solving skills, be organized, adaptable, and able to work autonomously. This full-time position offers various benefits aimed at supporting a healthy work-life balance.

Benefits

Discounted gym memberships

Generous workplace pension

Health Cash Plan

Employee Resource Group memberships

Qualifications

• Experience in diary management and organization is essential.
• Must possess strong written and verbal communication skills.
• Ability to prioritize conflicting needs and handle matters proactively.

Responsibilities

• Manage diaries and book rooms for the Senior Leadership Team.
• Provide support for department events and manage expenses.
• Liaise with clients and external contacts professionally.

Skills

Proficient in using Microsoft Office

Excellent communication skills

Problem solving skills

Flexible and adaptable

Ability to work under pressure

Self-motivated and autonomous

Job description

Description

Were the UKs leading premium publisher and the people behind iconic media brands such as Cosmopolitan Esquire ELLE Harpers Bazaar and Country Living. Weve created a working environment that encourages everyone to pull together. We never stop looking for brave new ideas. Well always try to develop and improve we trust each other to do our best and we have fun as we build on our heritageto make history.

The Role

To support Client Team members of the Senior Leadership Team where necessary to ensure the smooth running of various business units. To support the wider Client Team where necessary.

Main Duties

• Proactive diary management and room booking
• Provide holiday cover to EA Support in organisation of weekly department meeting
• Support in management of department events for example Away Day / Strategy Day etc
• Manage expenses for SLT members
• Support preparation of reports documents and presentations
• Liaise with external customer and clients in a professional and organised manner.
• Organise travel accommodation visas itineraries reservations etc for travel.
• Process expenses and invoices in a timely manner learning the new PO system
• Support with budget management
• Develop and maintain contact lists
• Ordering in products for reviews
• Prioritise conflicting needs handling matters proactively
• Deal with confidential and sensitive information in a professional manner
• Be an ambassador of Hearst UK and its values
• To undertake such further duties as your skills qualifications and experience allow and / or as may be assigned to you from time to time.

What We Are Looking For

• Proficient in using Microsoft Office Word Excel PowerPoint Efficient and organised
• Excellent communication skills both verbally and in writing
• Problem solving skills
• Ability to use initiative and be flexible and adaptable
• Ability to work under pressure.
• Self-motivated forward-thinking and able to work autonomously

Benefits

(Your benefits at Hearst UK are more than just extrasthey are tools to help you thrive in every part of life.

Hearst Exclusives - Only for You!

• Get adventurous with Good Housekeeping Taste and Beauty Testing Panels - yes you could be trying the next big thing in beauty food & drink.
• Snag luxe beauty steals at our legendary office sample sales - score big on top brands without breaking the bank!

Inclusion Health & Wellbeing : Feel Your Best

• Stay healthy with Specsavers eye care a company-funded Health Cash Plan and access to mental health support.
• Get active and stress-free with discounted gym memberships and the Cycle to Work scheme.
• Embrace flexibility with a Location Flex and Holiday Exchange to take time when you need it.
• Take time to give back with a Charity Day and access wellbeing resources whenever you need them.
• Join one of our Hearst ERG Groups.

Financial Wellness - Boost Your Budget

• Plan ahead with a generous Workplace Pension Income Protection Life Assurance and Season Ticket Loan for easier commuting.
• Make smarter money moves using Salary Finance tools Financial Wellbeing sessions and Home Tech benefits to spread costs.
• Treat yourself with major discounts across London plus everyday savings via the HAPI at Hearst app

Hearst UK is deeply committed to using our influential brands to reflect the world we want to live in one that respects protects represents and uplifts the voices and opinions of all people. As a business we recognise the significant benefits of creativity collaboration and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why were working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.

Key Skills

• Business
• Car Driving
• EAM
• EPC
• Employee Benefits

Employment Type : Full-Time

Experience : years

Vacancy : 1