Team Assistant

National African-American Insurance Association (NAAIA); Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A global risk advisory and reinsurance company is seeking an experienced Team Assistant to support a team of 40 in London. The role involves managing administrative tasks such as calendar management, travel arrangements, and email correspondence. This hybrid position requires excellent organisational and communication skills. Join a diverse, inclusive environment where your contributions matter and pursue your professional development with supportive leaders.

Benefits

Professional development opportunities

Inclusive culture

Career advancement options

Qualifications

• Experience in a similar Team Assistant role.
• Ability to work to tight deadlines.
• Maintaining high levels of confidentiality.

Responsibilities

• Provide administrative support to METL colleagues.
• Manage and organise internal and external appointments.
• Coordinate business trips and manage expense claims.

Skills

Organisational skills

Email management

Travel arrangements

Calendar management

Attention to detail

Communication skills

Relationship development

Tools

MS Outlook

MS Teams

Zoom

Job description

We are seeking an experienced Team Assistant to join our Marine, Energy, and Technical Lines (METL) team at Guy Carpenter. This role will be based in London. This is a hybrid role that has a requirement of working at least three days a week in the office.

As an organised, proactive, and responsive individual, you will ensure the teams day-to-day work runs smoothly, keeping them organized and providing day-to-day administrative support in the form of email management, travel arrangements, calendar management, expense tracking, document preparation and correspondence.

What can you expect?

• To be responsible for providing ongoing administrative and business support to circa 40 METL colleagues in our London flagship office. The primary focus of the role will be to book trips (flights, hotels, etc.), manage visitors, arrange itineraries, pay expenses, book meeting rooms, etc.

We will rely on you to:

• Provide an effective and responsive administrative service to the METL team
• Maintain and manage a busy diary, organising internal and external appointments. considering current priorities, global time zones and the need for focus time.
• Be able to prioritise, particularly when it comes to putting together executives' calendar and determining the importance of various tasks, meetings, and assignments.
• Monitor inbox, responding to emails where appropriate, flagging them for later discussion.
• Coordinate and arrange business trips including meeting itineraries, flights and accommodation.
• Liaise with internal and external colleagues and clients across the UK and internationally.
• Reconcile expense claims and credit card statements.
• Act as a 'gate keeper' to ensure non-essential tasks are given low priority.
• Planning client meetings and events and/or coordinating with event planners.
• Undertaking ad-hoc projects.

What you need to have:

• Experience working in a similar Team Assistant role which demonstrates your ability to multi-task, organise and prioritise effectively.
• Ability to plan and organise self and others.
• Ability to work to tight deadlines.
• Excellent written and verbal communication a skills.
• Attention to detail
• Approachable & sociable personality.
• Sound knowledge of I.T. especially MS Outlook, Teams and Zoom.
• Ability to develop and maintain relationships.
• Maintain high levels of confidentiality.

What makes you stand out:

• Experience working within the insurance and financial services industry.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

At Guy Carpenter, you can be your best. We work on challenges that matter with colleagues who help bring out our best. Our uniquely collaborative environment will empower you to focus on your personal and professional success, learning from top specialists in the (re)insurance industry and leading you towards a rewarding and impactful career.

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit guycarp.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at [e-mail].