Talent & Operations Coordinator

Goodwin; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London is seeking a Talent & Operations Coordinator who will provide essential administrative support to the Global Operations Team. This hybrid role involves coordinating legal recruitment and offering high-level executive assistance. The ideal candidate will possess strong organisational and communication skills, with proficiency in Microsoft Office. This position is perfect for someone eager to grow in a dynamic and collaborative environment.

Qualifications

• Excellent organisational skills and ability to multitask.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Assist the Director of Recruitment and manage legal recruitment processes.
• Provide high-level administrative support to GO Team Managing Directors.
• Prepare, edit, and manage documents and presentation materials.

Skills

Organisational skills

Communication skills

Attention to detail

Client-focused mindset

Proactive problem-solving

Tools

Microsoft Office Suite

Job description

Overview

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

As a coordinator at Goodwin, you will be at the heart of our operations, providing essential administrative and executive support to our senior Global Operations (GO) Team leaders. This role is perfect for someone who thrives in a fast-paced environment and possesses strong organisational, communication, and up-to-date technical skills. We offer a supportive and inclusive work environment where you can develop your skills and grow your career. This is a challenging and rewarding role that offers the opportunity to make a real difference. TheTalent & Operations Coordinatorplays a pivotal role in ensuring the smooth and efficient functioning of both the Human Resources and Office Operations teams. This hybrid position requires a proactive, detail-oriented individual who thrives in a fast-paced environment.

Responsibilities

Legal Recruitment Support

• Assist the Director of Recruitment (Europe & Asia) and Lateral Recruitment Manager with all aspects of legal recruitment.
• Coordinate associate and partner interviews and briefing calls, maintain candidate files, and collate feedback.
• Maintain and update recruitment databases (e.g., LawCruit and Workday), ensuring accurate and GDPR-compliant data entry and purging.
• Act as a key contact for legal search firms and candidates regarding interview arrangements.
• Prepare and track legal search firm fee agreements, monitor expiry dates, and flag renewals as needed.
• Support the Recruitment Team in maintaining data integrity across all recruitment systems.
• Process recruitment-related expenses and invoices.

Executive & Operational Support

• Provide high-level administrative support to GO Team Managing Directors and Directors, including complex calendar management and travel coordination.
• Organise and manage all aspects of meeting logistics: booking rooms, registering guests, arranging equipment, and catering.
• Handle all communication channels (calls, emails, and post), ensuring timely and professional responses.
• Prepare and process expense reports and payment requests with accuracy and efficiency.
• Prepare, edit, and manage high-quality documents and presentation materials - particularly in Excel and PowerPoint for partner meetings and firmwide presentations, ensuring accuracy and alignment with organisational standards.

Qualifications

• Excellent organisational skills and ability to multitask.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality.
• Actively pursues opportunities for self-development and collaboration.
• Understands Firm structure and available resources.
• Looks for ways to improve processes and procedures.
• Strong understanding of GDPR and data integrity
• Collaborative team player with a Firm-first mindset.
• Client-focused with a commitment to excellence.
• Adaptable, resourceful, and able to work independently.
• Strong attention to detail and a proactive approach to problem-solving.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

Goodwin is a disability-inclusive employer. Please contact us if you require any disability-related adjustments during the interview process, or would like to have a confidential conversation with a member of the recruitment team. If there are any disability-related reasons which have impacted your profile, we may also be able to make adjustments for these. Please see our Disability-Related Screening Adjustments page if this applies to you. (Disability refers to sensory and physical conditions, long-term health conditions, neurodivergence and mental health conditions).