Supply Chain Coordinator

Dalkia UK; Lincoln; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading service provider in the UK is seeking a skilled Supply Chain Coordinator to oversee contract delivery for the University of Lincoln. Responsibilities include maintaining quality standards, managing subcontractors, and ensuring compliance with service delivery requirements. Candidates should have Health and Safety certification and experience in Facilities Management. This role offers 25 days annual leave, a pension scheme, and additional benefits.

Benefits

25 days annual leave plus Bank Holidays

Pension with matched contributions

Private Medical Insurance

Flexible Benefits Scheme

Employee recognition programmes

Employee Assistance Programme

Qualifications

• Hold a valid Health and Safety certification.
• Experience managing subcontracted labour required.
• Organisational skills to prioritize workload effectively.

Responsibilities

• Maintain high-quality standards for all works on site.
• Provide a contact point for all subcontractors.
• Ensure compliance records for service delivery are maintained.
• Generate documentation for minor works project delivery.
• Liaise with the client to ensure satisfactory performance.
• Undertake audits on subcontract delivery.

Skills

Strong organisational and communication skills

Experience in Facilities Management

Awareness of compliance requirements

Health and Safety certification

Experience of managing subcontracted labour

Conversant with Microsoft and CAFM programs

Experience of delivering high levels of customer service

Education

Health and Safety certification (e.g., IOSH MS, SMSTS, SSSTS)

Job description

We are looking for a skilled and motivated Supply Chain Coordinator to support the University of Lincoln contract in achieving high-quality results and meeting project standards. As the Subcontract Supervisor you will join a team of 4 Supervisors that manage our site delivery. You will be responsible for the delivery of Reactive, Planned Preventative and Minor Project Works that are undertaken by our supply chain or subcontractors.

The on-site team consists of 37 members: Contract Manager, Supervisors, Contract Support team and 26 Engineers with skill sets including but not limited to Electricians, Gas Engineers, Plumbers, A/C Engineers, Fire Dampers, Fire Doors and Handy Persons. Along with approximately 30 subcontractors, some work with us regularly some only undertake PPM work once a year. We currently maintain over 100 individual buildings across 3 Campus’.

The Role

• Maintain and enforce high-quality standards for all works on site.
• Provide a point of contact to all subcontractors
• Ensure the preparation and maintenance of compliance records for the UoL Estate
• Generating quotes and billable works documentation for minor works project delivery.
• To liaise on a regular basis with the Client to ensure that all works – PPM, Reactive and Project works are being carried out in a satisfactory manner and within the requirements of the contract and without disruption.
• Undertake regular reviews of subcontractor delivery and compliance.
• Be involved with re-costing and reviewing annual contracts with supply chain for the next contract year.
• Act as an Authorising Person for such disciplines as Working at Height, Hot Works, Confined Spaces
• Monitor service delivery: time, quality and compliance ensuring adherence to contract SLA’s and KPI’s
• Undertake regular audits on subcontract delivery.

Hours of Work

• Monday to Friday, 8am – 5pm 40 hours per week
• In addition to the standard week, we operate a call out rota which is for 7 days, Monday – Friday 17:00 until 08:00, weekends 24 hour cover. You will be required to offer support on average 1 week in 5 for escalation purposes.

Benefits

• 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
• Pension with matched contributions between 6-8%
• Life Assurance
• Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Access to wellbeing programmes
• Company Sick Pay
• Employee recognition programmes which reward exceptional achievements
• Employee Referral bonus with generous bonuses for ‘referring a friend’
• The opportunity to use one working day per year volunteering to help the local community
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters

Qualifications and Experience Required

• Health and Safety certification (e.g., IOSH MS, SMSTS, SSSTS or equivalent).
• Experience of managing subcontracted labour
• Awareness of compliance requirements across all areas of service delivery
• Strong organisational and communication skills with the ability to priorities work load
• Conversant with Microsoft and CAFM programs
• Experience in Facilities Management in the Higher Education sector
• Appointed Persons in one of more disciplines (electrical, mechanical, Working at Height etc)
• Experience of delivering high levels of customer service

At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you