Supply Chain Administrator

Accolade Wines; Bristol; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A global wine company located in Bristol is seeking a Supply Chain Administrator to support the department through various planning and administrative duties. Responsibilities include generating orders, liaising with suppliers, and maintaining planning data. Ideal candidates will have a background in similar roles and relevant qualifications. The company offers a competitive rewards package, flexible working, and an annual wine allowance.

Benefits

Annual wine allowance

Flexible working

Paid Parental Leave

Employee Assistance Program

Qualifications

• Minimum A to C GCSE in Maths and English.
• NVQ Level 2 or above in Administration or equivalent would be desirable.
• A proven background in working in a similar role/fast paced working environment.
• Experience in a Supply Chain or Finance team is an advantage.

Responsibilities

• Support the smooth running of the Supply Chain department through administrative and planning duties.
• Support the lead supply planners with delivery of optimised supply plans.
• Generate purchase orders and production work orders.
• Liaising directly with suppliers, freight forwarders and internal teams.

Job description

About Us

Vinarchy - Redefining wine.

Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy brings the best of these historic wine businesses into an exciting future, as one, new, exceptional global wine company.

Managing the entire wine supply chain - from grape to glass - Vinarchy produces wine in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, with employees in almost every continent around the world.

Vinarchy’s diversified portfolio includes our global pillars Jacob’s Creek, Hardys, and Campo Viejo, alongside growth drivers - Grant Burge Wines, Stoneleigh, Jam Shed, Brancott Estate, Mud House, St Hugo, St Hallett and Petaluma - that are accelerating the category globally.

Croser, Tatachilla, Greasy Fingers, Cupiolo, Tapabrava, Castillo de Ibiza, J-Harden and Dolly Wines are the future stars driving the industry forward, while Ysios, Church Road and Bay of Fires are fine wine jewels crafted by some of the world’s best winemakers.

Innovative, ambitious and imaginative, Vinarchy challenges the conventions of the industry to lead, shape and grow the future of the wine category.

About the role

• The role is to support the smooth running of the Supply Chain department through administrative and planning duties.
• Support the lead supply planners with delivery of optimised supply plans on a weekly basis.
• Generate purchase orders and production work orders to support delivery of the weekly supply plans.
• Support the weekly MPS run and production plan handover to the co-packing site.
• Responsibility for data housekeeping. Ensuring that all relevant system planning data is reviewed, maintained and updated to maintain the integrity of the planning system on a weekly and monthly basis as required.
• Liaising directly with suppliers, freight forwarders and internal planning and finance teams.
• Review of the bulk wine issued to work orders at Co-Packer.
• Reviewing bulk wine ordered to bulk wine received and adjusting where required.
• Receipt of purchase orders from Co-Packer so they can be matched by Accounts Payable.
• Investigate any queries occurring from above task and communicate outcome.
• Approving and matching work orders with the correct purchase orders.
• Raising customer invoices and sending them out.

Key Responsibilities

• Support for the Supply and Finance teams with administrative tasks as defined.
• Finalisation of work orders.
• Receipt of purchase orders.
• Making sure all documents produced are accurate and correct.
• Sending key reports when required.

What You’ll Bring

• Minimum A to C GCSE in Maths and English
• NVQ Level 2 or above in Administration or equivalent would be desirable

Required Experience

• A proven background in working in a similar role/fast paced working environment
• Experience in a Supply Chain or Finance team is an advantage
• Experience with JOE an advantage but not essential

Why Join Us?

Vinarchy is a home for passionatepeople to do their very best work. We believe in empowering our people and celebrating success.

We offer a competitive rewards package and the opportunity to work with a world-class team.

You will also have access to:

• Annual wine allowance and access to unique wine specials
• Flexible working (Up to 2 days working from home)
• Paid Parental Leave
• Start your weekend early with our Fast Friday finishes!
• Modern office located Bristol
• Go Beyond Day - make a difference in your local community
• Access to an extensive online learning library
• Private Health Insurance Discounts& Annual Flu Vaccination Program
• Employee Assistance Program& Various exclusive employee discounts

Ready to redefine your future? APPLY TODAY!

At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre-employment screening to verify eligibility and suitability.

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