Studio Coordinator

KMK Recruitment Limited; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading architectural practice is seeking a Studio Coordinator to join their team in London. The role includes office management, reception duties, and organizing staff events. The ideal candidate should possess strong communication skills and have experience in a similar position. This position offers a positive work environment and excellent benefits.

Benefits

Great benefits

Positive work environment

Qualifications

• Experience in office management and administration is preferred.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Assist with office management and cleanliness.
• Reception duties including answering calls and greeting visitors.
• Handle general admin tasks and support document control.

Skills

Office management

Communication

Organizational skills

Problem-solving

IT skills

Job description

An award winning Architectural Practice is seeking a confident and personable Studio Coordinator to join their super social and close-knit team.Based 5 days in office, they are looking for someone who enjoys being the “go to”, offering support across the office.

Daily duties to include:

Office Management

• Assist with cleaning contracts and oversee the daily office cleaning
• Premises management, environment and maintenance assistance
• Monitoring and ordering all office supplies including stationery
• Organise and maintain all refuse services, recycling and shredding
• Monitoring and maintaining general tidiness within the office
• Manage, maintain and re-supply office copiers, printers and other electrical equipment
• Working with our external IT company to sort software and computer related issues as well as keeping a log of all IT equipment, i.e., laptops, work mobiles, PC numbers
• Assist with the management of cleaning and maintenance arrangements

Reception

• Answer/screen telephone calls and take accurate messages
• Meet and greet visitors/clients
• Book and manage meeting rooms, including organising catering
• Coordinate and book couriers and taxi’s

General Admin Duties

• Binding documents for presentations
• Manage project numbers and contacts database
• Monitor info mailbox daily and action emails

  General Admin Duties

  • Monitor info mailbox daily and action emails
  • Document Control overspill and team support from time to time
  • General admin support such as minute taking, typing and formatting letters and documents in InDesign
  • Research and organise company travel arrangements and hotels

  Socials and Events

  • Staff social events and trips
  • Communicate with external marketing team to organise all external award ceremonies and events
  • Organising monthly office drinks either in house or at a local venue.

  Other

  • Organising and arranging client (Christmas) gifting- usually to around 100-150 corporate gifts
  • Monitor careers inbox, flag and reply to emails
  • Additional tasks may involve business development research, internal communications, and arranging company travel
  • Social media support, including managing the Instagram and LinkedIn
  • PA duties to the directors, including diary management and booking of venues for lunches etc.

  Offering great benefits and a positive work environment, get in touch for immediate consideration!