Strategic Engagement Support Coordinator

The California State University; City of Westminster; Hybrid; GBP 46,000; Full time

Job summary

A prestigious educational institution seeks a Strategic Engagement Support Coordinator to provide administrative support, coordinate department activities, and interact with various stakeholders. The ideal candidate will have a Bachelor’s degree, strong writing and analytical skills, and 5-6 years of experience in administrative roles. Responsibilities include managing correspondence, organizing meetings and events, and maintaining accurate records. The position offers telecommuting options and a competitive salary range of up to $60,192 per year.

Benefits

Outstanding vacation, health, and dental plans

Fee waiver education program

Membership in the California Public Employees Retirement System

Qualifications

• 5-6 years of progressively responsible administrative/clerical experience.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to interpret and apply policies and procedures independently.

Responsibilities

• Perform administrative support directly to the AVC.
• Prepare and compose written correspondence and reports.
• Coordinate meetings, events, and logistics.

Skills

Strong writing skills

Customer service skills

Ability to work on multiple projects

Ability to work independently

Analytical skills

Education

Bachelor’s degree from an accredited university

Graduation from high school or technical/vocational program

Job description

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Strategic Engagement Support Coordinator. The CSU Chancellor's Office is located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, and is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $60,192 per year, commensurate with qualifications and experience.

Classification

Administrative Support Coordinator II

Compensation Notice

CSU Classification Salary Range : $52,404 - $76,344 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 8 ($60,192 per year). Future increases, including step advancement, are subject to contract negotiations.

Position Information

The California State University, Office of the Chancellor, is seeking a Strategic Engagement Support Coordinator to provide administrative support directly to the AVC and is responsible for coordinating and conducting general department functions. This position will perform administrative and clerical work such as preparing and composing written correspondence, reports and other documents; creating and maintaining records, files and record keeping systems; arranging meetings and events; maintaining and updating the AVC’s calendar; making travel arrangements; ordering and maintaining supplies; troubleshooting office technology problems and systems; and performing other general office support and maintenance activities. This position will conduct department operations functions, such as information gathering and analysis, coordinating department activities, programs, events, budgets and financial data; compiling and preparing various reports; using and maintaining office support technology and systems; and coordination of the logistical aspects of meetings, programs and engagements, including venue coordination, travel arrangements, agenda preparation, documentation and onsite assistance.

The Strategic Engagement Support Coordinator interacts with a variety of CSU constituents; builds relationships at the Chancellor’s Office to expedite work and projects; coordinates work and projects; and serves as a primary point of contact for the department.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Assistant Vice Chancellor, Strategic Engagement, the Strategic Engagement Support Coordinator will perform duties as outlined below:

Coordination of all administrative and clerical work in the Strategic Engagement Department (45%)

• Preparing and composing written correspondence, reports, agendas and other documents.
• Creating and maintaining and electronic records and files and record keeping systems, such as contact databases and communications.
• Screening telephone calls and referring them to appropriate staff.
• Arranging meetings and events, including space rental, catering and AV needs.
• Maintaining Outlook calendar.
• Making travel arrangements and completing paperwork on all travel requests and expense claims in Concur.
• Processing requisitions and invoices for payment in CSUBuy;
• Preparing department procurement card reports; gathering receipts and reconciling expenses in CFS.
• Requests updates to information on department website.
• Submitting requests for maintenance and IT-related issues.
• Ordering and maintaining supplies from Staples in CSUBuy.
• Troubleshooting office technology problems and systems; and performing other general office support and maintenance activities.

Information gathering and analysis, compiling data, preparing reports (35%)

• Maintaining, gathering and analyzing data and information for various purposes including tracking, monitoring, coordinating and / or compiling department activities, programs, events, budgets and financial data.
• Reconciling department budget and reviewing reports in Data Warehouse; tracking expenses, budget and expenditure transfers, research and reconciliation.
• Compiling and preparing various reports.
• Using and maintaining office support technology and systems such as word processing, desktop publishing, spreadsheets and databases to produce results; and
• Participate in meetings both in person and virtually by supporting the project, initiative or program with support coordination.

Interacting with CSU constituents, networking to build CO relationships, coordinating work and projects, serving as primary point of contact (15%)

• Interacts with a variety of CSU constituents including external partners, governmental agencies, community members, alumni, students, faculty and staff; CO staff and administration, and campus administrators, staff and faculty across the CSU’s 22 campuses.
• Networking to build CO relationships to expedite work and projects.
• Coordinating work and projects.
• Coordination of logistical aspects of meetings, programs and engagements, including venue coordination, travel arrangements, agenda preparation, coordination of documentation and onsite assistance; and
• Serving as a primary contact and / or resource to outside parties, such as vendors, CO stakeholders, alumni, governmental agencies and CSU administrators.
• Performs other related duties as assigned (5%).

Qualifications

• Graduation from high school program, technical / vocational program, or their equivalents combined with years of experience. Bachelor’s degree from an accredited university is preferred.
• 5-6 years of progressively responsible administrative / clerical / department operation coordination experience. Strong writing skills, previous experience in an administrative office within an academic setting. Experience in written correspondence, developing spreadsheets and reports from a variety of sources to produce a consolidated summary. Department budget coordination and good customer service skills.
• Knowledge of standard office procedures and practices, comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation and spelling.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to evaluate and make recommendations related to operational and procedural matters.
• Ability to perform large scale, complex projects with broad, visible impact that involve coordination with other departments that are planned and executed.
• Ability to take work direction, training and guidance from supervisor and co-workers.
• Skill and ability to work on multiple projects and priorities simultaneously.
• Ability to make independent decisions on day-to-day operations.
• Knowledge of specialized policies and procedures and the ability to apply them.
• Knowledge of a broad range of operational and procedural office and administrative problems which may at times require research, analysis and evaluation of information that may need to be solved.
• Ingenuity in developing solutions is required.
• Ability to successfully interact with high levels of management and outside university constituents.
• Ability to deal with sensitive interpersonal situations.
• Ability to work independently or in a team to meet deadlines.
• Ability to work in a steady and fast-paced working environment.

Application Period

Priority consideration will be given to candidates who apply by November 12, 2025. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at [phone].

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at :

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, Citizenship and Immigration Services (DHSIC) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (e.g., H1-B VISAS).

COVID19 Vaccination Policy

Per the health guidelines, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, hiring of employees to perform CSU-related work outside the state of California is prohibited.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.