Stock Management Officer

NHS; Winchester; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare procurement organization in Winchester seeks a motivated Stock Management Officer. This role involves managing supplies for clinical teams, utilizing Inventory Management System technology, and collaborating with suppliers. Applicants should have a strong understanding of materials management principles and relevant customer care experience. This position offers a permanent contract with flexibility in working patterns.

Responsibilities

• Replenish and manage stock using Inventory Management System (IMS).
• Monitor and ensure stock levels are adequate for clinical teams.
• Provide liaison service between user departments and suppliers.

Skills

Customer care skills

Organisational skills

Computer literacy

Education

Understanding of Materials Management principles via NVQ Level 3

Basic level experience of Windows applications

Good standard of education including Mathematics and English

Job description

Overview

Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us. This role will be based at The Winchester RHCH. WPL does not hold a Home Office Workers Licence and is therefore unable to offer sponsorship.

Job Description

Wessex Procurement Ltd (WPL) is seeking a motivated and reliable Stock Management Officer to join our team at the Royal County Hampshire Hospital in Winchester. You will play a key role in supporting clinical teams by ensuring wards and departments have the right supplies available. Working independently, you will own your allocated areas, manage stock levels and use barcode scanning technology to maintain day-to-day operations.

Main duties

• Replenish, receipt, issue and stow stock using Inventory Management System (IMS), capturing lot numbers and expiry dates as required.
• Use IMS systems and devices to record transactional data; perform cycle counts as per standard operating procedures.
• Provide advice to customers and liaise with suppliers to improve performance and delivery within the supply chain service.
• Set up stock profiles to suit clinical requirements and reflect them in the computerised materials management system.
• Physically organise storerooms and coordinate requirements with the computerised stock system.
• Develop, implement and maintain managed inventory solutions in collaboration with Stores Lead; liaise with procurement to secure value-for-money purchases and identify potential savings.
• Raise requisitions for contracted or non-contracted items; deliver, unpack and replenish stock to wards/departments storerooms or IMS systems, ensuring stock rotation and accuracy.
• Maintain tidiness and cleanliness of storerooms; provide a liaison service between user departments and suppliers with specialist supply chain knowledge.
• Monitor and replenish consignment, SSDP and sale/return stocks; manage reports and tools in line with SOPs.
• Lead and prioritise information for customers regarding potential problems in the supply chain; identify cost-effective alternatives for end users.
• Receive and act on data from suppliers, account managers, representatives and Procurement Leads; monitor stock availability, delivery times and back-orders.
• Expedite orders with Procurement/supplier to minimise delays; escalate to supplies and clinical leads as appropriate.
• Ensure receipt of credit notes or replacements for returned items; analyse invoice discrepancies and coordinate resolutions with suppliers, Procurement and financial services.
• Maintain and update the computerised stock system; produce and analyse IMS reports; provide cost-effective recommendations to budget holders.
• Be the first point of contact for clinical staff regarding procurement processes for goods and services, including new products and obsolete items.
• Run reports and analyse data to review products and stock levels; propose changes to drive development or savings and maximise cost effectiveness.
• Analyse Materials Management data to identify benchmarks, progress measures and trends; suggest changes to the Materials Management Supervisor.
• Plan and organise annual stock reviews with user departments.

Job Details

Pay scheme: Agenda for Change, Band 3. Salary: depending on experience, £24,937 to £26,598 per annum, pro rata. Contract: Permanent. Working pattern: Full-time, Part-time. Date posted: 24 September 2025. Job locations: WPL Supply HHFT, Winchester, SO22 5DG.

Qualifications and Essential Skills

Essential qualifications

• Understanding of Materials Management principles and processes (stock control, ordering, invoicing and customer care) via NVQ Level 3 or foundation of CIPS or equivalent experience.
• Basic level experience of Windows applications (Word and Excel).
• Good standard of education including Mathematics and English.

Essential experience

• Demonstrable customer care skills (telephone and in person).
• Experience in roles requiring good organisational skills and prioritisation of workload.

Desirable

• Medical consumables product knowledge.
• Knowledge of NHS Purchase Order and Materials Management systems.
• Experience in NHS Procurement / Materials Management / Distribution.
• Supply chain knowledge.
• Knowledge of Health and Safety in the Workplace.
• Previous hospital or health service experience.

Aptitudes and Skills

• Computer literacy with Word, Excel and inventory software systems.

Values and Behaviours

• Agile
• Supportive
• Trusted
• Engaged
• Responsive

Disclosure and Sponsorship

This post is subject to the Rehabilitation of Offenders Act and will require Disclosure via the Disclosure and Barring Service. Applications from job seekers who require Skilled Worker sponsorship will be considered alongside all other applications. Guidance on criminal records checks for overseas applicants is available via UK Visas and Immigration.

Additional Information

Employer: Wessex Procurement Limited, WPL Supply HHFT, Winchester, SO22 5DG. Employer website: http://jobs.uhs.nhs.uk/