Senior Clinical Study Administrator - Hybrid (Remote/Office-based), Luton, UK - FSP - REGISTER [...]

Parexel International; United Kingdom; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A leading clinical research organization is seeking a Senior Clinical Study Administrator to coordinate clinical studies in Luton, UK. This role involves managing study documentation, supporting trial execution, and requires strong administrative and organizational skills. Candidates should be proficient in English and have previous administrative experience, preferably in the medical or life sciences fields. This position offers opportunities for career development and the chance to work on significant clinical studies.

Qualifications

• Previous administrative experience preferably in the medical/life science field.
• Good interpersonal skills and ability to work in an international team environment.
• Willingness and ability to train others on study administration procedures.

Responsibilities

• Assists in coordination and administration of clinical studies from start-up to closeout.
• Manages the local electronic Trial Master File and Investigator Site File.
• Prepares and supports contract preparation at a site level.

Skills

Proven organisational and administrative skills

IT proficiency

Fluent in written and spoken English

Good verbal and written communication

Excellent organization and time management

Team oriented and flexible

Education

High school/Secondary school qualifications or equivalent

Job description

Overview

Parexel is currently registering interest for Senior Clinical Study Administrators (Sr CSA) for future opportunities for hybrid remote/office-based roles in Luton, UK. These will be assigned to one of our key sponsors and the roles will operate from their site in the Luton area for up to 3 days/week. Working as a Sr CSA at Parexel FSP offers tremendous prospects. We undertake vital clinical studies for sponsors including the leading global biotechs and Pharma top 50. And we have an incredible pipeline of work. Expect exciting professional challenges in inspiring studies, but with time for your outside life.

Responsibilities

• Assists in coordination and administration of clinical studies from the start-up to execution and closeout. Serves as local administrative main contact and works closely with the CRAs and/or the trial managers for the duration of the study.
• Sets up, populates and accurately maintains information in Client tracking and communication tools (e.g. CTMS such as VCV, SharePoint, etc.) and supports others in the usage of these systems.
• Manages and contributes to coordination and tracking of study materials and equipment.
• Coordinates administrative tasks during the study process, audits and regulatory inspections, according to company policies and SOPs.
• Leads the practical arrangements and contributes to the preparation of internal and external meetings. Liaises with internal and external participants and/or vendors, in line with international and local codes.
• Prepares, contributes to and distributes presentation material for meetings, newsletters and websites.

Document Management

• Interfaces with Investigators, external service providers and CRAs during the document collection process to support effective delivery of a study and its documents.
• Operational responsibility for the correct set-up and maintenance of the local electronic Trial Master File (eTMF) and Investigator Site File (ISF) including document tracking in accordance with ICH-GCP and local requirements.
• Ensures essential documents under their responsibility are uploaded in a timely manner to maintain the eTMF. Ensures that all study documents are ready for final archiving and completion of local part of the eTMF and supports the CRA in the close out activities for the ISF.
• Responsible for layout and language control, copying and distribution of documents. Supports with local translation and spell checks in English to/from local language, as required.

Regulatory and Site Start Up

• Collects, assists in preparation, reviews, and tracks documents for the application process.
• Assists in timely submission of proper application/documents to EC/IRB and, where appropriate, to Regulatory Authorities for the duration of the study.
• Creates and/or imports clinical-regulatory documents into the Global Electronic Management System (e.g. ANGEL) ensuring compliance with the Client Authoring Guide for Regulatory Documents.
• Contributes to electronic applications/submissions by handling clinical regulatory documents according to the requested technical standards (Submission Ready Standards - SRS), supporting effective publishing and delivery to regulatory authorities.

Budgeting, Agreements and Payments

• Prepares and/or supports contract preparation at a site level.
• Prepares/supports/performs Health Care Organizations (HCO)/Health Care Professionals (HCP) payments in accordance with local regulations.

Qualifications

• High school/Secondary school qualifications (or equivalent) that support skills and capabilities of the position and ensures successful conduct of responsibilities and appropriate interactions with internal and external customers.
• Proven organisational and administrative skills.
• IT proficiency.
• Fluent in written and spoken English language.
• Previous administrative experience preferably in the medical/life science field.
• Preferably a good working knowledge of the Clinical Study Process and an understanding of the range of working procedures relating to it, together with an understanding of the ICH-GCP guidelines.
• Good verbal and written communication. Good interpersonal skills and ability to work in an international team environment.
• Willingness and ability to train others on study administration procedures.
• Excellent organization and time management skills and attention to detail.
• Ability to multi-task in a high-volume environment with shifting priorities.
• Team oriented and flexible; ability to respond quickly to shifting demands and opportunities.
• Integrity and high ethical standards.

We care about our people and your passion, as they are the key to our success, and provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long-term careers. In addition, you will have the opportunity to develop within your role and tackle further responsibilities or develop your skill set within other related departments of Parexel.

About Parexel

Parexel supports clinical studies across the full range of therapeutic areas, and we have longstanding partnerships with a vast client base. We supported the trials of most of today’s top 50 best-selling drugs, but equally we enable more niche drug developments that are critical to the well-being of many patients. You’ll be an influential member of the wider team.

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