Senior Clerical Assistant, Perth City Team, Pullar House, Perth - PKC13358

Perth and Kinross Council; United Kingdom; On-site; GBP 26,000 - 28,000; Full time

Job summary

A local government authority in the United Kingdom is seeking a Senior Clerical Assistant. The role focuses on providing administrative support and minute-taking for various teams, enhancing community services. Candidates must have word-processing skills, experience in office environments, and excellent communication abilities. This position is crucial for supporting the operational efficiency of social care initiatives, aiming to make a significant impact in the local community.

Benefits

Generous annual leave

Access to pension scheme

Family-friendly work policies

Flexi time

Training for professional development

Qualifications

• Must have excellent word-processing skills with a typing speed of 50 wpm.
• Experience in an office environment is essential.
• Ability to work under pressure with tight timescales.

Responsibilities

• Provide administrative support to Partnership Managers.
• Take comprehensive minutes for various meetings.
• Organise and facilitate meetings effectively.

Skills

Word-processing skills

Communication skills

Minute-taking skills

Customer care

Ability to work under pressure

Education

Standard grade level or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Senior Clerical Assistant - PKC13358
£26,090 - £27,498
Perth City Team, Pullar House, Perth

Would you like to work in a role where you are making a real difference to people’s lives within our communities?

Are you caring, compassionate and looking to work in an environment which encourages you to develop your skills and experience in health and social care?

If so, we welcome an application from you.

This role will allow and require you to demonstrate your experience of multi-disciplinary working and be committed to working closely with colleagues from other disciplines.

This is a fast-paced role and activities will include:

• To provide comprehensive administrative support to Partnership Managers and professional staff.
• To provide a comprehensive minute taking service for Adult Support and Protection, Adults With Incapacity, Guardianship Case Conferences and various other meetings.
• Prepare and distribute minutes to comply with the demands of service delivery and Departmental policy and procedures.
• To organise small and large-scale meetings effectively.
• To ensure the production and distribution of quality minutes within set timescales.
• To provide a back‑up minute taking service to other staff.
• Use Word Processing equipment and software to produce reports, memoranda, letters and spreadsheets from audiotapes, or other forms of condensed written drafts or other paperwork.
• Interrogate databases and update and input data as required.
• To make and receive internal/external calls, dealing with enquiries personally, or obtaining or passing on of information or referring caller to appropriate source.
• Maintain various records, registers and statistical information, both manually and computerised; ensuring financial and administrative procedures are adhered to.
• Participate in working groups/inter‑departmental meetings concerned with service development and practice.
• Filing and photocopying duties.
• Undertake any other duties which may be allocated as and when required.
• Participate in and undergo further training as required to enhance individual performance.

Other duties

The postholder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and would not of themselves justify the re‑evaluation of a post. In cases, however, where a permanent and substantial change in the duties and responsibilities of a post occurs consistent with a higher level of responsibility, then the post would be eligible for re‑evaluation. (Officers temporarily undertaking additional duties are covered by NJC Conditions of Service, Section 1, paragraph 8).

Skills & Experience Required

We are looking for an enthusiastic individual to come and join us as a clerical.

You must be highly motivated, empathetic and have excellent communication skills

There is an expectation that short‑listed candidates will meet all the requirements stated in the job profile and as follows.

Knowledge & Experience Needed

• You must have excellent word‑processing skills (Typing speed of 50 wpm).
• You will have previous experience of working within an office environment.
• You must have an ability to work under pressure and to tight timescales.
• You will have the ability to work on own initiative and demonstrate forward planning.
• You must have excellent minute‑taking skills with the ability to transcribe comprehensive minutes to a high standard.
• You must have a good working knowledge of Microsoft Office – including PowerPoint and Excel.

Customer Care

• You will have the ability to deal with members of the public and have a commitment to customer care.

Health & Safety

• You have a personal responsibility for taking care of yourself and others and must comply with all relevant Health and Safety legislation.
• You must undertake any H&S training relevant to the post

Equality & Dignity at Work

• You must have the ability to treat colleagues and customers with dignity and respect as per the Council’s Employee Charter.

Communications

• You will be able to act on information and instruction.
• You will have effective communication skills – both written and verbally.

Flexibility

• You must have the ability to work to deadlines/timescales.
• You will be able to work within different locations in Perth City.

Achievement of Results

• You will be educated to at least standard grade level or equivalent.
• You should have a full current clean driving licence.
• You should be willing to undertake further training as necessary.

Quality

• You must have the ability to deal with confidential information sensitively and effectively.

Team Working

• You must have the ability to work as part of a small team.

Decision Making & Problem Solving

• You will be able to work on your own initiative with minimal supervision.

Any Additional Requirements

• Must be able to cope with the demands of the job and attend on a regular basis.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here’s what we can offer you:

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

Next Steps

We would love to hear from you and would encourage you to get in touch with Melisa Meikle on 01738 476795 to find out more.

Click “APPLY NOW”

External candidates are required to provide contact details for 2 referees, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on [phone] or [e-mail] to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland check.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre‑employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.