Sales Administrator Contracts

Willis Global Ltd; Kings Langley; Hybrid; GBP 28,000 - 33,000; Full time

Job summary

A respected aerospace materials provider is seeking a Sales Administrator – Contracts in Kings Langley. This role involves managing demand across sales and consignment stock while liaising with customers to ensure accurate reporting and inventory management. Candidates should have strong analytical skills and proficiency in Excel, with Power BI knowledge being essential. Join a dynamic team and contribute to optimizing processes while enjoying benefits like a competitive salary and hybrid working options.

Benefits

Salary up to £33K

Annual discretionary bonus

Hybrid working – 1 day per week from home after probation

Enhanced parental leave – 2 weeks full pay

Quarterly team dinners and activities

Qualifications

• Proficient in Excel including pivot tables and Macros.
• Knowledge of MRP functionality & inventory control is beneficial.
• Degree in Marketing & Sales preferred but not essential.

Responsibilities

• Manage business demand requirements across sales and consignment stock.
• Develop and improve consignment dashboards using Power BI.
• Ensure customer service levels are maintained at the highest level.

Skills

Strong data analytical skills

Proficient in Microsoft Excel

Excellent written & verbal communication skills

Education

Degree in Marketing & Sales or equivalent industry experience

Tools

Power BI

Microsoft Excel

Job description

About the Company

Our client is a world-class aerospace material supplier, providing a comprehensive range of products tailored for the Aviation Maintenance, Repair, and Overhaul (MRO) sector. With rapid growth driven by recent investment, they are expanding their team and seeking a Sales Administrator – Contracts to join their modern, state‑of‑the‑art office and warehouse facility in Hemel Hempstead.

What’s on Offer

• Salary ranging up to £33K, dependant on skills and experience.
• Annual discretionary bonus
• 22 days annual leave plus bank holidays (increases with service : +1 day at years 3, 5, and 7)
• Hybrid working – 1 day per week from home after probation
• EV car scheme – available post-probation and onsite parking
• Recommend a friend scheme – £1,000 after successful referral passes probation
• Quarterly team dinners, summer activity, and Christmas party
• Enhanced parental leave – 2 weeks full pay for both maternity and paternity

The Role

As a Sales Administrator – Contracts, you will play a pivotal role in managing business demand requirements across sales, consignment stock, and replenishment, monitoring over 1,500 product SKUs. You will take ownership of the Customer Consignment Process, liaising with customers to ensure accurate monthly usage reporting, resolving discrepancies, and maintaining FIFO stock rotation.

This role works closely with Procurement, Sales, and Operations, and may involve occasional UK and international travel to customer sites.

Key Responsibilities

• Understanding the contractual demands and analysing ad‑hoc vs consignment sales; proactively create customer reports based on parts usage and new demands.
• Working with the purchasing team to ensure safety stock levels are maintained.
• Being a focal point for the contractual customers whilst ensuring customer service is maintained at the highest level.
• Developing / improving consignment dashboards (Power BI knowledge essential).
• Using data to drive sales, consign new parts to existing customers and target potential customers for contracts.
• Maintaining inventory related tasks such as reserving and un‑reserving stock, recording expiry dates, correcting stock balances and performing cycle counts at remote sites.
• Receiving and reconciling usage reports from consignment customers.
• Invoicing consignment customers with monthly usage.
• Organising replenishment orders for each of the consignments.
• Using PowerPoint to prepare and present monthly / quarterly KPIs.
• Managing contract pricing proposals.
• Liaising with warehouse and logistics to ensure consignment shipments are moving on time.
• Ensuring the consignment KPI’s are regularly recorded and conducting quarterly consignment reviews.
• Ensuring customer stock levels vs the company's stock levels are aligned.
• Ensuring consistent replenishment / ad‑hoc analysis with recommendations.
• Providing solutions to open orders through escalation and offering possible alternates.

Candidate Requirements

• Strong data analytical skills.
• Proficient in Microsoft Excel.
• Knowledge of MRP functionality & inventory control (beneficial).
• Excellent written & verbal communication skills.
• Degree in Marketing & Sales (beneficial, not essential) or equivalent industry experience.
• Skills in Excel such as pivot tables, Macros.

Apply today to join a respected aerospace materials provider and take the next step in your career.

For more details, please contact Willis Global – a leading Recruitment Consultancy for the Aviation & Aerospace sector.