Research Institutes Coordinator

University of Suffolk; Ipswich; On-site; GBP 33,000 - 37,000; Part time

Job summary

A renowned educational institution is seeking a proactive Administrative Support Officer for its Research Ethics Committee. This role involves coordinating meetings, managing sensitive information, and providing vital support for Research Institutes. The ideal candidate will possess strong organizational and communication skills and thrive in a collaborative environment. Flexible working conditions and generous benefits, including annual leave and professional development opportunities, make this position a noteworthy opportunity in Ipswich.

Benefits

Generous annual leave

Extra day of paid leave on your birthday

Flexible working environment

Competitive workplace pension scheme

Staff discounts at local amenities

Discounted membership at leisure facilities

Access to learning and development opportunities

Cycle to Work scheme

Electric vehicle salary sacrifice

Employee Assistance Programme

Qualifications

• Strong administrative and problem-solving skills.
• Excellent communication skills.
• Highly organized and proactive individual.

Responsibilities

• Provide administrative support to the University Research Ethics Committee.
• Coordinate meetings and manage minute-taking.
• Support day-to-day activities of Research Institutes.
• Organize conferences and stakeholder engagement activities.

Skills

Excellent communication skills

Strong organizational skills

Problem-solving skills

Ability to handle sensitive information

Job description

Fixed term maternity cover until December 2026, part time, 29.6 hours per week (0.8 FTE, job share arrangements welcome) Band 4 - £33,002 to £36,636 per annum, pro rata

About The Role

• Provide administrative support to the University Research Ethics Committee and other committees and working groups.
• Coordinate meetings, prepare papers, and manage accurate minutes, including sensitive information.
• Support the day-to-day activities of the Research Institutes, including budget management.
• Organize conferences and contribute to stakeholder and public engagement.
• Ensure compliance with Health & Safety and Equality & Diversity policies.
• Oversee administrative staff and provide professional assistance to Research Institute Directors.
• Deliver training to new professional staff and proactively engage with Directors’ work.

About The Team

You will be joining a dynamic, supportive team that values professionalism, inclusivity, and collaboration. We work closely with academics, PGR students, and external stakeholders to deliver high-quality outcomes. Our research culture is one of openness, teamwork, and shared success, where every member plays a vital role in advancing the University’s research and knowledge exchange mission.

About You

We are seeking a highly organized, proactive individual with excellent communication skills and a commitment to supporting research excellence. You will thrive in a collaborative environment, be confident in handling sensitive information, and bring strong administrative and problem-solving skills.

Why Join Us?

• Be part of a forward-thinking environment making a difference in research and civic engagement.
• Work with supportive colleagues in a collaborative environment.
• Gain experience across governance, events, training, and stakeholder engagement.
• Contribute to shaping the future of research and knowledge exchange at the University of Suffolk.

Benefits

• Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
• Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
• Flexible working, including family friendly policies.
• Competitive workplace pension scheme (USS) with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
• Staff discounts at a number of local amenities in Ipswich.
• Discounted membership at Adastral Park Leisure and Sports.
• Access to a range of high-quality learning and development opportunities.
• Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
• Cycle to Work scheme.
• Electric vehicle salary sacrifice.
• Employee Assistance Programme (EAP).
• Staff recognition annual awards.

Closing Date: Monday 5 January 2026

Interview Date: Monday 19 January 2026

For an informal discussion about the role, please contact Andreea Tocca, Head of Research Culture and Knowledge Exchange (KE) and email address [e-mail]

Please see the Job Application Guidance to support your application.

Please be aware that this post is not eligible for visa sponsorship.

We recommend that you apply as soon as possible, even if the closing date is in the future. Applications received may be reviewed before the closing date and should we receive a high number of applications for this post, or high-quality applications which demonstrate suitability, we reserve the right to close the vacancy early. We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date.

We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under‑represented groups.