Recruitment Administrator (In-House)

Costello Medical; City of Westminster; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A UK-based healthcare agency is seeking a Recruitment Administrator to manage end-to-end recruitment processes. The role focuses on delivering excellent candidate experiences and involves coordinating recruitment activities across multiple teams. Ideal candidates should have between 6 to 12 months of recruitment experience and strong organisational skills. Hybrid working options are available.

Benefits

Discretionary profit share bonuses

Private medical insurance

Generous holiday allowance

Flexible working options

Full funding for external training

Qualifications

• 6 to 12 months of experience in recruitment or talent acquisition.
• Professional verbal and written communication skills.
• Willingness to learn and develop professionally.

Responsibilities

• Manage end-to-end recruitment administration for multiple roles.
• Review applications and assess candidates.
• Conduct telephone and video interviews.

Skills

Organisational skills

Customer service

Attention to detail

Communication skills

Self-motivation

Tools

Microsoft Office

Job description

Overview

Are you a recruitment or HR professional looking for a new challenge? Do you enjoy shaping recruitment strategy and delivering an exceptional candidate experience? Are you ready to own end-to-end recruitment across various teams? Costello Medical is seeking a new in-house Recruitment Administrator to help spearhead our growth. You will be responsible for all stages of the recruitment process for multiple roles, delivering an excellent recruitment experience for all candidates, and supporting our strategic approach to recruitment and candidate attraction. The role is fast-paced and involves coordinating university and other external events, improving internal processes, and contributing to our employer brand.

Responsibilities

• End-to-end recruitment administration for multiple roles, including job advert creation/posting, reviewing applications, assessing candidates, and arranging interviews
• Manage recruitment inbox and respond to candidate queries
• Conduct telephone interviews, review self-recorded video interviews, and greet candidates at face-to-face interviews
• Head-hunt and proactively reach out to prospective candidates
• Provide guidance to hiring managers on talent acquisition strategies and candidate attraction methods
• Research, organise, host and attend career fairs with universities and other student-focused organisations
• Ensure recruitment procedures are fair, inclusive, and compliant with best practice
• Ad-hoc tasks and projects supporting the wider People and Talent Acquisition function (e.g., diversity and inclusion projects, website content, gathering feedback from new employees, and improving recruitment solutions)

About Costello Medical

Costello Medical is a global healthcare agency specialising in medical communications, market access, and health economics and outcomes research. We work with pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We foster a collaborative, ambitious environment with growth plans and a focus on developing talent from within the business.

Impact of Your Work

The Talent Acquisition team enables life-changing work across healthcare by hiring graduates, post-graduates and professionals from the STEM sector who contribute to projects that impact patient care, policy, education and access to medicines.

Requirements / Qualifications

• 6 to 12 months of experience in a recruitment, resourcing or talent acquisition role
• Strong organisational skills and ability to manage multiple pipelines and projects
• High level of productivity, self-motivation and ownership
• Professional verbal and written communication skills
• Dedication to providing excellent customer service
• Exceptional attention to detail
• Innovative and proactive approach to work
• Discretion with sensitive information
• Collaborative, relationship-building with colleagues at all levels
• Willingness to learn and develop professionally
• Experience with Microsoft Office

Hybrid Working

We offer flexible working arrangements that allow colleagues who have passed probation to work from home up to half their time, measured over a 2-week rolling period. During probation (usually the first 6 months) you may work from home 1 day per week.

Benefits

• Discretionary profit share bonuses paid twice per year
• Hybrid and flexible working options
• Generous holiday allowance and holiday buy/sell scheme
• Private medical insurance, critical illness cover, income protection
• Full funding for external training
• Role Type: Full-time or part-time, permanent (37.5 hours on average; part-time options available)
• Start Date options: November or December 2025 (with later starts possible)
• Location: Based in Costello Medical (UK)

Application Process

Submit your CV and a cover letter via our online application form. In your cover letter, explain why you are suited to the role with examples. The process includes a proofreading task, a written exercise, and an interview with senior Talent Acquisition staff. The standard process lasts around 2–3 weeks and can be adjusted if needed. We are an equal opportunity employer and provide reasonable adjustments on request. Note: visa sponsorship is not available for this role; you must have the right to work in the UK.