Records Services Scanning Coordinator-Fixed Term 2 Years

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A prominent healthcare trust in York seeks motivated individuals to be part of the Scanning Team in the Health Records Department. The role involves scanning patient documents and ensuring a high-quality service. Candidates should possess strong communication, teamwork, organizational, and time management skills. This position requires cross-site work and collaboration with various departments. Benefits include access to the NHS Pension Scheme, generous holiday, and numerous learning opportunities.

Benefits

Access to NHS Pension Scheme

27 to 33 days holiday

Employee Assistance Programme

NHSCycle to Work scheme

Learning and development opportunities

Discounts on various services

Qualifications

• Enthusiastic individuals with strong communication and teamwork skills.
• Ability to work collaboratively with project leads and departments.
• Proactive approach to developing and rolling out services.

Responsibilities

• Scan patient documents and deliver high quality service.
• Coordinate with external departments to improve service.
• Support management in supervising Records Services Operatives.

Skills

Good communication skills

Excellent teamwork

Organizational skills

Time management skills

Job description

A Vacancy at York and Scarborough Teaching Hospitals NHS Foundation Trust.

Would you like to be part of a team at the forefront of a new service across our Trust?

Why are we going digital?

Our goal to achieve a paper-light Trust will enable our patients to have greater access to their care records, and access to an expanding set of NHS accredited health and care apps and digital information services.

To achieve this goal we are looking for highly motivated, capable and pro‑active individuals to deliver and help develop the Scanning Team within the Health Records Department.

The role involves being responsible for the scanning of patient documents, delivering a high quality service for all service users and providing a comprehensive, confidential, and effective scanning service to the Trust.

We are looking for enthusiastic individuals with good communication skills, excellent team working, organisational and time management skills. As this is a new service the post holders will be expected to work closely with the project leads and external departments, to help roll out and improve the service as it expands.

This is cross‑site and you will be required to work from both York Hospital and our Clifton Moor site.

Key processes of scanning (rotated per departmental rota)

• Collection of records
• Indexing of records
• Preparation of records
• Scanning of records
• Quality Checking of scanned records

Other aspects of the role will include offering relief support to the Management team in supervising Records Services Operatives, and creating and updating process and procedure documentation relating to the scanning of medical records.

Application Tip

Applications are shortlisted on how they meet the essential criteria, please ensure you demonstrate examples of these when submitting your application.

Trust Information Pack: https://yorkhospitals.pagetiger.com/hdjgxd

Benefits

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a range of providers

For further information on the range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer – we hold the Gold Award from the Defence Employer Recognition Scheme. We support Defence personnel, including applications for employment.

Working for the Trust

Across our organisation, people are guided by values that were co‑developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks – including our Race Equality, LGBTQ+, Disability and Carers Networks – to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact [e-mail].

This advert closes on Monday 15 Dec 2025.

Contact: [e-mail].