Receptionist/Office Coordinator

Sopra Steria; London; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

A leading fintech partner in London is seeking a Receptionist/Office Coordinator to ensure smooth operations and maintain office facilities. The ideal candidate will possess strong customer service skills, be highly organized, and proactive in supporting team needs. This role offers a salary of up to £27,500 per annum and benefits including private medical insurance and hybrid working options.

Benefits

Private Medical Insurance

Hybrid working

Dental Insurance

Eye Care Vouchers

Flu Vaccinations

Qualifications

• Strong customer service skills with a professional approach.
• Friendly, approachable, and proactive.
• Highly organized with great attention to detail.
• Able to work independently and stay calm under pressure.
• Flexibility to provide holiday cover at other UK locations.

Responsibilities

• Answer and direct calls efficiently.
• Manage post, deliveries, and office supplies.
• Welcome visitors and coordinate hospitality.
• Create and manage ID badges and access cards.
• Monitor office security and carry out regular checks.

Skills

Customer service skills

Organizational skills

Attention to detail

Proactive attitude

Job description

At SBS, we’re more than just a technology company – we’re a global fintech partner helping banks and financial institutions transform, innovate, and grow. With over 5,000 employees worldwide and clients in more than 80 countries, our solutions power everything from digital banking and lending to payments and core banking systems.

As part of74Software, we’re backed by a group of leading software companies delivering mission-critical solutions worldwide. Our focus is on delivering long-term value, leveraging cutting-edge technology, and fostering strong client partnerships. Join us and be part of a collaborative, forward-thinking team shaping the future of finance.

Job Description

Working hours: Monday to Friday 9-5.30 pm (1 hour lunch)

Up to £27,500 per annum

Are you proactive, organised, and ready to take on a role where no two days are the same? We’re looking for aReceptionist/Office Coordinator, internally known as Facilities Specialist,to join our London team! You'll be at the heart of our operations, making sure everything runs smoothly – from office facilities to administration and health & safety.

You'll play a key role in keeping the office efficient, well-maintained, and a great place to work. Whether you're coordinating travel, managing office supplies, or overseeing health & safety, you'll be an essential part of the team.

What will the role involve?

Reception & Admin Responsibilities

• Answer and direct calls efficiently.
• Manage post, deliveries, and office supplies.
• Welcome visitors and coordinate hospitality.
• Create and manage ID badges and access cards.
• Handle quotes, approvals, and invoice verification.
• Arrange company travel and process purchase orders.
• Support new starters, inductions, and leavers.
• Assist with corporate, social, and charity events.
• Get involved in ad hoc projects when needed.

Office Maintenance & Health & Safety

• Monitor the Facilities inbox and handle queries.
• Ensure office and meeting rooms are well-maintained.
• Liaise with landlords and contractors to resolve issues.
• Organise Health & Safety (H&S) training.
• Act as a fire warden and first aider.
• Oversee H&S procedures and carry out regular checks.
• Monitor office security, including random checks.

Qualifications

What are we looking for?

• Strong customer service skills with a professional approach.
• Friendly, approachable, and proactive.
• Highly organised with great attention to detail.
• Able to work independently and stay calm under pressure.
• Willing to support other business areas when needed.
• Flexibility to provide holiday cover at other UK locations, with a valid driving licence or access to reliable transport.

Don't meet every single requirement? That's okay, and you aren't alone!Research shows that women and people of colour are less likely to apply for a role unless they meet all the criteria. At SBS, we're committed to building a diverse, inclusive team where everyone feels they belong. So if this role excites you and you're eager to grow, we'd love to hear from you - even if your experience doesn't tick every box just yet, send in your applications!

Additional Information

At SBS, we’re committed to supporting our employees in every aspect of their lives, from health and wellbeing to financial security and lifestyle perks. Here’s a snapshot of the benefits you'll enjoy as part of our team:

Health & Wellbeing: Private Medical Insurance, Health Cash Plan, Dental Insurance, Eye Care Vouchers, Flu Vaccinations

Hybrid working:Work from home three days per week, and join us in the office for the remaining two.

️ Finance & Protection:Life Assurance, Critical Illness Cover, Pension Plan, Long Service Awards, Payroll Giving, Fleet car provider

At our organization, we are committed to fighting against all forms of discrimination. We foster a work environment that is inclusive and respectful of all differences.

All of our positions are open to people with disabilities.

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