QHSE Administrator - VR/31802

Thorpe Molloy McCulloch Recruitment Ltd; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking an experienced QHSE Administrator for a temporary role in Aberdeen or Dundee. Responsibilities include managing enquiries, supporting QHSE campaigns, and maintaining compliance with ISO standards. Ideal candidates will have strong administrative experience, proficiency in Microsoft Office and SharePoint, and be detail-oriented. The position offers 35 hours per week on a PAYE basis with a potential for extension.

Qualifications

• Experience supporting a QHSE Department.
• Proficient in document management and report collation.
• Strong organisational and communication skills.

Responsibilities

• Act as first point of contact for QHSE enquiries.
• Manage QHSE email inbox and online service desk.
• Support the rollout of QHSE campaigns and guidance.
• Assist in reviewing QHSE policies and procedures.
• Coordinate internal and external audit schedules.

Skills

Experience in administrative role

Proficiency in Microsoft Office

SharePoint knowledge

Education

Administrative qualification

Higher Grade level education

Job description

An established research-led organisation is seeking an experienced QHSE Administrator to join their team on a temporary PAYE basis for an initial 3-6 month period, with the potential for extension. The organisation undertakes scientific research, environmental monitoring and sustainability-focused projects, supporting a wide range of industry and government partners. This role is ideal for a detail-driven administrator with previous experience supporting QHSE functions and who thrives in a busy, varied working environment.

Main Responsibilities

• Acting as the first point of contact for QHSE department enquiries.
• Managing the QHSE email inbox and online service desk.
• Supporting the development and rollout of QHSE campaigns, alerts and guidance.
• Assisting with the ongoing review and revision of QHSE policies and procedures.
• Managing document and record storage systems.
• Collating monitoring data for performance reports and committee meetings.
• Facilitating departmental meetings, including agenda preparation and minute-taking.
• Coordinating internal and external audit schedules, file reports and input corrective actions.
• Raising purchase orders and liaise with external service providers.
• Coordinating internal and external QHSE training.
• Conducting QHSE inductions for new starters.
• Supporting real-time emergency response activities.
• Contributing to maintaining ISO 9001 and ISO 14001 compliance.
• Supporting processes to ensure ongoing legal compliance.
• Carrying out additional duties as required by the QHSE Manager and Advisors.

Requirements

Essential:

• Experience in an administrative role within or supporting a QHSE Department.
• Strong proficiency in Microsoft Office and SharePoint.
• Administrative qualification or equivalent experience.
• Educated to Higher Grade level or equivalent.

Desirable:

• HSQE-related qualification.
• Full UK driving licence.

Contract Details

• Contract: 3–6-month temporary PAYE role, with possibility of extension.
• Hours: 35 hours per week.
• Location: Aberdeen (Craigiebuckler) or Dundee (Invergowrie) office – fully in person.

TMM Recruitment