Purchase Ledger Clerk

Glazing Vision Ltd; Stuston; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading glazing solutions provider in the UK seeks a Finance Assistant to maintain the purchase ledger and manage accounts payable. This role involves bank reconciliations, supplier communications, and financial reporting. Offering a hybrid work model with additional benefits like company pension and events, ideal for candidates with detailed accuracy and knowledge of Sage 200.

Benefits

Additional leave

Company events

Company pension

Free parking

On-site parking

Work from home

Qualifications

• Experience in maintaining purchase ledgers and accounts payable.
• Ability to manage supplier relations and inquiries.
• Proficiency in bank reconciliations and financial reporting.

Responsibilities

• Maintain the purchase ledger in all aspects.
• Manage accounts payable and supplier statements.
• Prepare and submit weekly management information reports.

Skills

Attention to detail

Knowledge of Sage 200

Excellent communication skills

Tools

Sage 200

HSBC Online Banking System

Job description

Job description

Reports to: Group Financial Director

The role

To maintain the purchase ledger in all aspects, as well as entry and reconciliation of bank transactions and other ad hoc administrative tasks.

Responsibilities

• Matching / part matching purchase invoices to purchase orders, sending the purchase invoice to the ordering staff member for approval and keeping a record of those invoices which are out for approval.
• Entry of approved purchase invoices / credit notes onto Sage 200.
• Manage accounts payable for all suppliers, reconciling supplier statements back to Sage 200 and present a weekly pay‑run report to the financial director for approval.
• Liaising with suppliers to query invoices, keeping an eye to detail for energy suppliers and potential duplications.
• Making interim ad hoc payments for employee expenses / urgent supplier payments for authorization by the management accountant.
• Entry and allocation of supplier payments on Sage 200.
• Bank reconciliation for all company bank accounts.
• Posting and reconciling the company credit card on Sage 200, presenting the monthly statement to the management accountant with receipts attached and fully referenced with the split of VAT back to the credit card statement.
• Prepare a weekly management Information report and submit to the management accountant for approval before sending to the board of directors.
• Keep up to date with the filing of accounting records in a logical and consistent order.
• Dealing with incoming telephone calls and general reception duties.
• Assist with other general accounting and administration matters as and when required.
• Maintain beneficiaries and input of BACS payments into HSBC Online Banking System - Maintain security of HSBC Online Banking System.
• Send weekly remittances to suppliers following BACS payments being made.
• Make payments of PAYE/CIS tax and National Insurance contributions to HMRC.
• Prepare an outstanding supplier invoice listing and email to both the management accountant & financial director monthly.
• General filing of accounting documents.
• Provide holiday cover for other companies within the group.

Job Types: Full‑time, Permanent

Benefits

• Additional leave
• Company events
• Company pension
• Free parking
• On‑site parking
• Work from home

Work Location: Hybrid remote in Diss IP22 4RG