Purchase Ledger Assistant

Cygnet; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading health service provider in Greater London is seeking a Purchase Ledger Assistant to manage the purchase ledger process. The role includes matching and coding invoices, preparing BACS payments, and maintaining supplier records. Ideal candidates should possess excellent communication skills, a detail-oriented mindset, and knowledge of Excel. This position offers a supportive environment with opportunities for professional growth and various employee benefits.

Benefits

Excellent apprenticeship scheme

Free Health Cash plan

Discounted gym membership

Pension scheme

Qualifications

• Self-disciplined and efficient with a flexible and proactive nature.
• Experience in processing invoices and supplier payments.
• Knowledge of VAT and accounting practices.

Responsibilities

• Accurately process supplier invoices and credit notes.
• Ensure proper coding of invoices to accounts and cost centres.
• Prepare BACS payment runs and maintain supplier records.

Skills

Excellent communication skills

Attention to detail

Strong organisational skills

Ability to work in a team

Knowledge of Excel

Ability to work to deadlines

Job description

We are looking for a Purchase Ledger Assistant to join our team at Cygnet Nepicar House in Sevenoaks, Kent.

Cygnet was established in 1988. Since then we have developed a wide range of health and social care services for young people and adults with mental health needs, acquired brain injuries, eating disorders, autism and learning disabilities within the UK.

Reporting to the Purchase Ledger Team Leader you will be responsible for the day to day controls of the purchase ledger process from invoice receipt, through the approval process to authorisation and payment.

Main duties will include matching and coding invoices, preparing and running BACS payments and reconciling supplier statements. You will provide a professional and efficient service to the finance function, as well as other departments throughout the business.

Key Responsibilities

• Accurately process supplier invoices and credit notes
• Ensure proper coding of invoices to the appropriate accounts and cost centres
• Match invoices to purchase orders
• Ensure accurate recording of VAT
• Prepare payment runs by BACS
• Ensure all payments are approved according to company policy
• Maintain up-to-date supplier records and contact information
• Follow the company policy regarding the verification of supplier bank details
• Communicate effectively with suppliers regarding invoice queries / unapproved invoices and payment status
• Develop and maintain good working relationships with suppliers and colleagues
• Review systems and processes suggesting improvements where necessary
• Assisting with other ad-hoc tasks as requested by management

Key Skills

• Excellent communication skills, attention to detail and accuracy
• Strong organisational and time-management skills
• Ability to work in a team, as well as using own initiative
• Self-disciplined and efficient, with a flexible and proactive nature
• Knowledge of Excel and other Microsoft packages
• Ability to work to deadlines

Why Cygnet? We’ll offer you…

• An opening to undertake further learning with our excellent apprenticeship scheme
• Expert supervision & support
• Employee referral scheme
• Free Health Cash plan
• Enhanced maternity pay : 8 weeks full Pay, 18 weeks half Pay (Inclusive of SMP) followed by 13 weeks SMP.
• 24 hours free GP support line
• Free life assurance cover
• Free eye tests
• Car lease discounts
• Discounted gym membership
• Free mortgage broker and Insurance cover
• Pension scheme
• Employee NHS - discount savings & “Cycle to Work” scheme
• Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks