Property Project Coordinator

Arriva UK Bus Ltd; Greater London; Hybrid; GBP 40,000; Full time

Job summary

A leading transport services company is seeking a Property Project Coordinator for a 12-month maternity cover. This hybrid role involves coordinating the planning and execution of property projects, acting as a communication hub among stakeholders, and ensuring compliance with health and safety regulations. The ideal candidate will possess strong organizational skills, attention to detail, and experience in project coordination. The role offers a competitive salary of £40,000 with an immediate start date.

Qualifications

• Experience in property, construction, FM, or project coordination preferred.
• Strong organisation and administrative skills.
• Clear communication abilities.

Responsibilities

• Coordinate property development, refurbishment, and maintenance projects.
• Act as a communication hub between stakeholders and suppliers.
• Prepare and maintain key documentation and reports.

Skills

Organisation

Communication skills

Attention to detail

Project coordination

Proficiency in MS Office

Job description

Property Project Coordinator (12-Month FTC - Maternity Cover)

Salary: £40,000

Location: Hybrid

Start Date: ASAP

Are you highly organised, great with people, and energised by keeping fast-moving projects on track? Join us as our Property Project Coordinator and play an essential role in delivering improvements across our estate. This is a great opportunity for someone who loves variety, problem-solving, and ensuring the finer details are spot‑on.

The Role

You'll be the engine behind our Property Team‑coordinating activity, managing information flow, and supporting the successful delivery of development, refurbishment, and maintenance projects. No two days are the same, and your work will directly contribute to safe, efficient, and well‑managed sites across our business.

What You'll Be Doing

• Supporting the planning, scheduling, and coordination of property development, refurbishment, and maintenance projects.
• Acting as the central communication hub between Project Managers, contractors, suppliers, and internal stakeholders.
• Preparing and maintaining key project documentation, reports, trackers, and minutes.
• Monitoring timelines, budgets, risks, and deliverables‑and escalating when needed.
• Coordinating site access, surveys, inspections, and compliance activity.
• Assisting with procurement: tendering, obtaining quotes, and managing purchase orders.
• Ensuring Health & Safety and regulatory compliance, including Asbestos Management and Water Risk Assessments.
• Identifying opportunities to improve processes and streamline project workflows.
• Providing support on wider commercial estate management tasks.

About You

You'll thrive in this role if you're proactive, organised, and confident working with multiple stakeholders. Ideally, you will bring:

• Experience in property, construction, FM, or project coordination (preferred, not essential)
• Strong organisation, administrative skills, and impeccable attention to detail
• Clear and confident communication skills
• The ability to juggle competing priorities and stay calm under pressure
• Proficiency with MS Office and, ideally, project management systems
• Confidence interpreting basic technical information, plans, or reports (a bonus, not a must)