Property Management Support Administrator

Dexters Estate Agent Group; London; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading property management company in London is searching for an Administrative Support to ensure invoices are processed accurately and timely. Candidates must have strong attention to detail and excellent communication skills to support both the property management and tenancy management teams. This role requires reliability and a positive attitude while working under pressure, with specific experience in software like CFP Winman and FixFlo being desirable.

Qualifications

• Great attention to detail.
• Accuracy.
• Positive with a can-do attitude.
• Excellent communication skills.
• Team player.
• Enjoys working under pressure.
• Reliable and committed to team work.
• Computer literate.

Responsibilities

• Ensure all invoices are posted timely.
• Support property and tenancy management teams.
• Accurate data entry for daily operations.
• Process contractor payments twice a week.
• Manage contractor accounts and bank payments.

Skills

Attention to detail

Accuracy

Excellent communication skills

Team player

Ability to work under pressure

Reliability

Computer literacy

Tools

CFP Winman software

FixFlo

Job description

Overview

Main purpose of role: To ensure all invoices are posted to our accounting system and paid in a timely manner. To support our property management and tenancy management teams and to work closely with the Contractor Relationship Manager.

Location: Hanworth, TW13

Hours: Monday - Friday 8.30am-5.30pm

Salary: £26,400

Responsibilities

• Accurate data entry
• Processing daily imports from FixFlo
• Updating retentions and managing holds
• Charging arrangement fees and refunding where needed
• Setting up contractor accounts on CFP & FixFlo
• Reconciliation of contractor accounts and float bank accounts
• Internal contractor management
• Manual invoice processing and bank payments
• Running contractor payments twice a week
• Dealing with day to day requests from office and branch
• Adhering to codes of practice
• Providing support to our expanding office network and support functions

Requirements & Skills

Essential

• Great attention to detail.
• Accuracy.
• Positive with a can-do attitude.
• Excellent communication skills.
• Team player.
• Enjoys working under pressure.
• Reliable and committed to your work as well as the team.
• Computer literate.

Desirable

• Previous administration experience.
• Knowledge of CFP Winman software or FixFlo.