Project Delivery Lead

Rapiergroup; Ware; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading events management company located in Ware, England is seeking an experienced Project Manager to oversee client exhibition projects. This role involves maintaining project consistency, managing budgets, and ensuring timely delivery. Strong client management skills alongside project oversight experience are essential. Opportunities for remote work are available. Join a supportive team and take the next step in your career.

Qualifications

• Experience managing exhibition stand projects.
• Ability to mentor and guide team members.
• Strong client management skills.
• Proven project oversight capabilities.

Responsibilities

• Oversee and ensure consistency of delivery across client projects.
• Maintain oversight and monitor all allocated projects.
• Provide general updates to the Head of Project Delivery.
• Ensure projects are delivered on time and within budget.

Skills

Project Management

Client Communication

Budget Management

Mentoring

Risk Management

Tools

Procim

Job description

Description

2025 (and beyond) is an exciting time for Rapiergroup. With new clients coming on board, and existing clients signing on once more … we have opportunities for those who want to bring their experience and personality to an incredible team. Personable? Dedicated? A Good Egg? If so, we would love to hear from you.

You will join an established, friendly, and supportive team and be responsible for overseeing, reporting on and ensuring consistency of delivery across assigned client projects. For the right person, we would consider fully‑remote applications.

If you are ready to take the next step in your career and have experience managing exhibition stand projects, please do get in touch it is a great time to talk!

The Role...

Account Oversight

• Maintain oversight and monitor all projects within allocated in order to be able to provide general updates to Head of Project Delivery
• Mentor, guide & be a point of escalation for any / all Senior / Project Managers working on projects within allocated team / accounts
• To understand and oversee any budgets that are produced within any allocated client accounts to ensure consistency in how Rapiergroup is presenting information
• To ensure quality control and manage risk throughout the team deliverables
• Receive briefs from clients and discuss resourcing with Head of Project Delivery

Project Ownership

• Accept ownership and responsibility of any and all assigned projects
• Maintain oversight of all aspects of the project delivery including time‑tracking
• To accept responsibility for, and provide support and guidance to all team members
• Ensure projects are delivered on time, within budget and to an agreed timeline and specifications

Client Management

• To oversee all client communications, management and content
• Maintain regular client contact and ensure frequent and accurate reporting to allow a client to make informed decisions

Project Management

• Ensure the proper project set‑up is followed and upkeep at all times
• Ensure the high quality of any client facing documentation
• Ensure early Health and Safety planning in terms of design inputs
• Proactively liaise with all internal teams to achieve the most effective and efficient planning
• Strive for an efficient, accurate and inclusive creative briefing and review process
• Commit to a detailed and well thought through project plan on every project
• Drive a fully inclusive project kick‑off meeting
• To commit early and cost competitive team logistics
• To create, review and sign off any event safety plan with the Head of Production
• To oversee the onsite delivery in line with any pre‑event plans

Supplier Management

• To ensure all supplier contracts are in the best interests of our clients and Rapiergroup and to proactively challenge and negotiate with contractors to produce savings
• To ensure the Head of Production is consulted on every project to agree the purchasing strategy
• To use key suppliers above others whenever possible to mitigate against risk
• If appropriate, to conduct a full and robust RFP process with selection based on a committee decision
• To always raise purchase orders and gain approval to contract suppliers

Finance

• Ensure regular and accurate upkeep of your assigned projects in Procim
• Ensure the creation of a full and detailed budget to form the opening SOW for any assigned project
• Ensure regular and detailed change management process inclusive of client reporting
• To undertake regular project time audits
• To ensure timely invoicing in accordance with your billing schedule
• To conduct a full, detailed and accurate reconciliation of every project

Proposal and Pitch

• Support new business proposals as a member of the pitch team
• Participate in proposal planning and creation as appropriate
• Input and participate in pitch presentation if needed

Line Management and Development

• To act as Line Manager to any assigned members of staff