Project Coordinator

The One Group; Waterbeach; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading project management company in Waterbeach seeks an organized Project Administrator to support various project activities. Ideal candidates will have extensive administration experience in project-based settings and possess excellent communication skills. Proficiency in Microsoft Office and familiarity with JIRA is required. A supportive environment with varied responsibilities awaits, emphasizing teamwork and proactive problem-solving.

Qualifications

• Extensive administration experience ideally within a project-based environment.
• Ability to communicate with internal and external stakeholders.
• Familiarity with project management methodologies, terminology, tools, and reports.

Responsibilities

• Generate the set-up of new projects.
• Create project documents and maintain records.
• Support project financial reporting and tracking.
• Prepare and distribute project communications.
• Contribute to regular project meetings and ensure accountability.
• Communicate with stakeholders and escalate issues appropriately.

Skills

Extensive administration experience

Ability to communicate with stakeholders

Familiarity with project management methodologies

Excellent skills with Microsoft Office

Experience with ERP tools, JIRA

Problem-solving ability

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

JIRA

Job description

Overview

The role: Understand a structured project development process and life cycle. Take on challenges and see them through to completion with a positive attitude. Coordinate and facilitate effective team communication. Be self-motivated and highly organised with regard to time and in resources. Demonstrate attention to detail. Understand project objectives and goals, helping team members organise the resources needed. Track / drive project activities to completion, identifying and raising risks and issues where they might impact schedule or cost. Track and administer project financials such as labour, non-labour and capital expenses. Prepare monthly reports to highlight spend variances - planned vs. actuals. Support administration tasks such as creation of Purchase Orders, purchase requisitions, receipt of parts deliveries, end of month processes, and updating project risks budget. Embrace change, look to the future and proactively identify and escalate potential issues. Convey project information and requests clearly and concisely either written or verbally. Work independently with limited supervision. Demonstrate excellent interpersonal skills along with the ability to collaborate effectively with others.

Day to day

There is no such thing as a typical day. You will be supported by your manager and team, as well as collaborating with other departments across the business. Activities that you will be responsible for include:

• Generating the set-up of new projects
• Creating project documents and maintaining project records, ensuring they are up to date and easily accessible
• Supporting the preparation of project financial reporting and tracking
• Preparing and distributing project-related communications and updates
• Supporting project and programme managers
• Contributing to regular project meetings, helping ensure accountability of team members and individuals
• Communicating with stakeholders, ensuring an appropriate escalation of issues
• Working in partnership with the wider business to deliver successful project outcomes

What you need to succeed

Experience and Skills

• Extensive administration experience, ideally within a project-based technology development environment
• The ability to communicate with internal and external stakeholders
• Familiarity with project management methodologies, terminology, tools and reports
• Excellent skills with Microsoft Word, Excel, PowerPoint, Outlook etc
• Experience with ERP tools, JIRA
• The confidence to work with engineering teams
• Problem solving ability
• A team player