Project Coordinator

Motive Offshore Group Ltd; Scotland; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading offshore services company in Aberdeenshire is seeking a full-time Project Coordinator to support project delivery teams. You'll help with communications, project documentation, and planning, contributing to smooth operations. The ideal candidate will possess strong IT skills, excellent attention to detail, and a relevant qualification in Business Administration. This role offers growth within a collaborative team in a dynamic work environment.

Benefits

34 days holiday per annum

Employer Pension contribution

Life Assurance equal to 3 x salary

Healthcare Cash Plan

Employee Assistance Programme

Long Service Awards

Gym Membership

Employee Referral Scheme

Regular Team Building Events

Paid Volunteer Days

Qualifications

• Proven experience in project coordination or administration.
• Strong ability to manage multiple tasks and prioritise effectively.

Responsibilities

• Support the project delivery team in various tasks.
• Liaise with clients and arrange meetings.
• Develop detailed project plans and action trackers.

Skills

Strong IT skills in MS office

Excellent communication skills

Good attention to detail

Highly organised

Ability to multi-task

Education

NVQ Business Administration or similar

Job description

Overview

Our Core Values are at the heart of who we are, and everything we do….

People.

Planet.

Product.

Motive Offshore Group specialises in the design, manufacture, rental, and inspection of marine and lifting equipment and are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move into the more sustainable world.

Most importantly, our People are our most valuable asset here at the Motive Offshore Group. We are committed to fostering an inclusive, innovative, and collaborative workplace where everyone feels respected, supported, and empowered to achieve their full potential. We celebrate diversity in all its forms—across race, ethnicity, gender, age, disability, sexual orientation, religion, and background—and we are dedicated to creating a culture of equity and belonging. Our hiring practices are rooted in fairness and integrity, focusing solely on an individual’s abilities, contributions, and potential. We strive to ensure that every employee and candidate feels seen, heard, and valued as they grow with us.

About the role

Location: Aberdeenshire

Hours: Full-time

The Project Coordinator plays a crucial role in supporting the project delivery team with various tasks, including but not limited to; KOM’s, project meetings, internal/external communications, schedule updates & billing support required to keep the projects running smoothly.

As a Project Coordinator, you’ll be an essential part of a collaborative, fast-paced team, gaining hands-on experience across all phases of project delivery. In this role, you’ll be involved throughout the whole project cycle and contributing from the start. It’ll offer the opportunity to build your project skills, all while building working relationships with both internal teams and clients. Over time, progression will see you adding strategic value to the projects, offering solutions-based services and the satisfaction of knowing your contribution, helps projects run smoothly and successfully for Motive.

About the team

You will join a highly skilled and dedicated team that prides itself on delivering top-quality work and consistently exceeding expectations. This is a team that is used to working with meticulous attention to detail and meeting high standards.

And you’ll be working alongside a committed and proud Motive team in the UK and globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

Responsibilities

People

• Adopting and promoting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
• Liaise with client and/or third parties as requested.
• Arrange & participate in internal handover/KOMs.
• Record minutes of weekly project meetings.
• Assist Finance department on project specific queries.
• Supporting and assisting Project Managers.
• Communicate with procurement, design and workshop to determine delivery dates.

Planet

• Adhere to and promote Motive's sustainability initiatives, contributing to Net Zero objectives
• HSEQ – compliance with health, safety and environmental regulations, and the company’s management system.
• Adherence to client safe working practices and quality assurance systems
• Ensure compliance with relevant laws, regulations, and ethical standards.
• Responsible for ensuring that project activities comply with all relevant Health, Safety, Environmental, and Quality (HSEQ) processes, procedures, and regulatory requirements.
• Identify and manage project risks and develop appropriate mitigation strategies

Product

• Setup projects on SharePoint, Teams & Sage.
• Create Mobilisation Orders including all project information for issue to allow mobilisation to be completed.
• Take ownership of assigned projects.
• Develop detailed project plans, action trackers & timelines.
• Preparation of project specific documentation, progress reports and presentations as required.
• Conduct regular quality checks to ensure project adherence to established standards.
• Review & maintain the accuracy of projects, scope & schedule.

Required skills / knowledge

• NVQ Business Administration or similar
• Strong IT skills in MS office including outlook, excel and word.
• Good attention to detail & ability to multi-task
• Highly organised
• Excellent communication skills

What we can offer you

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. Every region we operate in, bring their own wonderful cultures & ways of working. And as a global business, you will become colleagues with people not only in the UK, but also in Taiwan, Singapore, the UAE, Norway, Brazil and in the US. You can look forward to becoming part of our people-centred approach that sees us work closely together, supporting clients and projects in multiple countries across the world.

People are at the heart of everything we do and we’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen school leavers work their way to senior positions, people relocate to other parts of the world and countless colleagues develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps us continuously improve as a business, an employer and carry out the services we have become renowned for. At Motive, we believe in growing together. We are One Team, One Motive, and your journey is part of our shared success.

Alongside this, you\'ll get:

• 34 days holiday per annum
• Employer Pension contribution
• Life Assurance equal to 3 x salary
• Healthcare Cash Plan
• Employee Assistance Programme
• Long Service Awards
• Motive Retail Discount/Reward Scheme*
• Gym Membership*
• Electric Car Scheme*
• Cycle to Work Scheme*
• Reduced membership of Costco card
• Employee Referral Scheme
• Regular Team Building Events – such as family fun days, BBQs, nights out, volunteering with charities...
• Paid Volunteer Days

How to Apply & what happens next

You’re happy and ready to apply? Great, thank you.

You can apply by sending us a Resume with any supporting documents telling us why you’d like to work with us at Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at Motive Offshore Group, email us at [e-mail].