Project Coordinator

The Graduate Recruitment Specialist Ltd. Web; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency in the United Kingdom is seeking a Project Coordinator to oversee various projects and ensure smooth operations. The ideal candidate will possess strong organizational and communication skills, particularly in a construction or repair context. Responsibilities include managing project resources and maintaining client relationships. Competitive benefits include a company pension and opportunities for professional development.

Benefits

Company pension

Maternity policy

Wellbeing payment

Loyalty bonus

Support for training

Rising Stars programme

Qualifications

• Preferred construction background.
• Proven experience in project coordination or operations role.
• Ability to manage multiple priorities.

Responsibilities

• Coordinate assigned projects for smooth execution.
• Liaise with trades/contractors for scheduling.
• Manage the hiring of plant and reconcile costs.

Skills

Construction background

Project coordination experience

Organisational skills

Communication skills

Knowledge of health and safety regulations

Job description

Overview

Everyone has a voice and the chance to make a difference. Their training ensures everyone has the opportunity to gain funded professional qualifications and continuous personal development. Teamwork is a fundamental part of how they work and as a collective unit we focus on achieving their goals together. Having fun, working hard and sharing in the company’s success ensures they keep true to their ethos.

NATURE OF BUSINESS

Our client offers a fresh approach to a traditionally overlooked sector. They are passionate about putting their customers first above all things. They are a true leader within their sector with a team that has more than a century of combined experience. This makes them the go-to experts for their client’s third-party damage claims, no matter how bizarre or quirky. Employing their own team of specialist site operatives, allowing them to handle everything from claims to repairs in one smooth process.

Company Accreditations

The Client is passionate about training within their organisation. Their employees can progress their professional qualifications and continually develop their skills within the industry.

With roots firmly in repair and construction, dealing with unusual and sometimes unconventional projects, they have set out to become a repair and construction company with a real difference.

They are members of the Chartered Institute of Building (CIOB) and undertake professional qualifications within the membership to expand knowledge and experience in the industry. Their staff members also undertake examinations and progression through the Chartered Institute of Insurance (CII) and other professional bodies dependent on the role.

They are members of the Chartered Institute of Building (CIOB) and undertake professional qualifications within the membership to expand knowledge and experience in the industry. Their staff members also undertake examinations and progression through the Chartered Institute of Insurance (CII) and other professional bodies dependent on the role.

Responsibilities

Coordinate your assigned projects, focusing on planning and ensuring everything runs smoothly to help improve project outcomes and support company profits.

• Liaise with direct trades/contractors to book works, arrange materials, and answer job queries. Escalating queries and issues to appropriate management as required.
• Purchase materials and hire plant for approved works, conducting a price comparison appropriate to the value of the item(s) being purchased.
• Manage the hiring and off hiring of all plant, including management of the communication between the hire firm and site, and ensuring equipment is received and returned as planned.
• Reconcile actual costs against estimated costs.
• Ensure the customer is updated every 5 days throughout the process.
• Provide a cost saving approach when ordering materials, authorising contractors and allocating work throughout the process.
• Communicate clearly and effectively with Network Contractors ensuring all jobs on the Network are managed correctly. Whilst maintaining, developing and creating sustained relationships with Network Contractors.
• Provide a detailed and accurate validation on every job.
• Ensure excellence in file handling including notes with every telephone and email communication to ensure files can be easily reviewed and understood, ensuring workflows and reminders are updated. Moreover, all documents are labelled accurately.
• Manage the customer, client and claimant’s experience throughout the repair process.
• Review and create Risk Assessments, collate all required repair documentation (e.g. Site Packs), and ensure legal compliance and welfare planning for operatives prior to site attendance.
• Conduct end of day checks with trades and where necessary, communicate/escalate issues to the appropriate site manager or member of management.
• Raise and issue purchase orders to suppliers and contractors, orders over £1000 require approval from your line manager/lead.
• Manage your inbox ensuring the content is actioned appropriately.
• Identify and refer variation order and refer any additional costs to line manager.
• Arrange Emergency Call Out’s where required.
• Aid and provide administration coverage for other areas of the business as required.
• Responsibility to invoice repair jobs and send to clients with correct documentation.

General

• Maintaining working relationships with clients, suppliers and colleagues.
• Answering calls across the Company’s phonelines within 3 rings.
• Respond to urgent correspondence, calls and requests with immediacy.
• Respond to non-urgent correspondence and calls within a maximum of 24 working hours.
• Actioning any other regular or irregular duties requested by management or a colleague on behalf of management.
• Assist colleagues in meeting the requirements of their role where responsibly, experience or capability overlaps.
• Meet client and company service levels specific to the actions you undertake.
• Look for and implement improvements to your duties.

Skills Required

• Construction background (Preferred)
• Proven experience in a project coordination or operations role, ideally within repairs, maintenance, or construction (Preferred)
• Strong organisational skills and ability to juggle multiple priorities
• Excellent communication and interpersonal abilities
• Sound knowledge of health and safety regulations and documentation
• A proactive, problem-solving mindset with attention to detail
• Excellent progression
• Company pension which increases with time served
• An industry leading maternity policy
• £500 wellbeing payment at annual review
• Loyalty bonus at milestone years
• Support to continue training and paid for professional qualifications
• Access to a Rising Stars programme and equal support for mental and physical wellbeing.

HOURS OF WORK: 8:45-5:00pm Monday to Friday with 45 min Lunch

HOLIDAY: 25 days plus bank holidays, an extra 16 hours of time off in lieu taken at no more than two-hour slots which equates to the total of 27 days plus bank holidays. An additional day is also given for your Birthday if it falls on a weekday.

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