Project Coordinator

Protection Group International; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global consultancy in London is looking for a project coordinator to strengthen its Project Success functions. You will manage project tasks, maintain relationships with stakeholders, and prepare reports to ensure project success. This role requires proven experience in coordination or administrative settings, strong organizational skills, and the ability to work effectively under pressure. The company values diversity and is committed to creating an inclusive work environment.

Qualifications

• Proven experience in a coordination, hosting or administrative role in a project setting.
• Ability to build and maintain relationships with international stakeholders.
• Experience in monitoring tasks, timelines, and project spend.

Responsibilities

• Oversee administrative tasks and project group meetings.
• Monitor and report on project risks, issues, and tasks.
• Prepare project reports and maintain electronic records.

Skills

Organisational skills

Communication skills

Attention to detail

Ability to work under pressure

Microsoft Office proficiency

Team collaboration

Initiative

Budget management

Tools

Online collaboration tools

Job description

PGI is a global consultancy that helps organisations build digital resilience. We deploy our people to implement solutions on behalf of clients or to support them in developing their own capabilities. Our vision is a world resilient to digital threats and online harm. To achieve this, we need to grow our team of talented and passionate people. Our clients include some of the most well-known global brands, national governments, and innovative growing businesses. We operate in an exciting, fast-growing sector that bears increasing relevance and importance to nation‑states, corporates, universities, and NGOs.

What you’ll be doing:

PGI’s Project Success functions continue to expand, driving our successful growth. The responsibilities of the post are as follows:

• Building and maintaining excellent relationships with stakeholders.
• Overseeing administrative tasks by planning and scheduling project group meetings, preparing agendas, taking notes, and following up on agreed actions.
• Co‑ordination and reporting of risks, issues, actions, and decisions to projects.
• Playing a role in identifying and addressing issues that arise during a project, by helping to resolve any conflicts, removing obstacles, and helping to find solutions to challenges.
• Playing a role in identifying and addressing issues that arise during a project, by helping to resolve any conflicts, removing obstacles, and helping to find solutions to challenges.
• Ensuring that project reports are prepared in time and at quality standards, and ready to be distributed to project partners.
• Monitoring and reporting of tasks and actions, ensuring timelines are agreed, all tasks are assigned, progress is monitored, and deadlines are met.
• Maintaining electronic records and files relating to projects and supporting the management team with the set‑up of a centralised database.
• Collecting and analysing data on the project that will serve as evidence for case studies.
• Tracking progress of project outputs and deliverables and reporting those to the management team.
• Tracking project spend and ensuring budgets are on target.
• Inputting job information into tooling system.
• Ensuring accuracy of billing invoices.
• Escalating issues to the Managers promptly.

On day one you will bring:

• Proven experience in a coordination, hosting or administrative role, preferably in a project setting.
• Strong organisation and communication skills, with good attention to detail.
• Ability to work collaboratively in a team and independently with minimal supervision.
• Proficient in Microsoft Office and online collaboration tools (such as travel platforms, ERPs).
• Able to work effectively under pressure in a fast‑paced environment.
• Ability to build, maintain and work to budgets.
• Ability to handle multiple tasks simultaneously and adapt to changing situations quickly.
• Collaborative, team‑player, considers wider business reputation and impact.
• Shows initiative and thrives on providing a high‑quality experience to colleagues, delegations, or learners.
• Experience working with international stakeholders, including awareness and knowledge of cultural, geographical or hierarchical factors.

Diversity, Equity and Inclusion at PGI

As a British company which operates internationally, we draw strength from the diversity of our people. Without our diverse team, we couldn’t do the work we do. We are involved in projects across 80+ geographies, our people speak 25+ languages and come from a variety of backgrounds. By hiring and cultivating a diverse, equitable and inclusive workforce, we can uphold values that enable every member of the team to thrive, while delivering novel solutions to novel problems.

Accessibility at PGI

Every individual has different requirements, so we are committed to implementing reasonable adjustments to mitigate physical and non‑physical barriers in the workplace.

We strive to make the recruitment process as accessible as possible, but if you have any questions or concerns, please get in touch.

Please note:

We are not accepting applications or speculative profiles from any recruitment agencies. If we require additional resource, we will reach out to you.