Project Administrator

Blakemere Engineering Pty Ltd; Welshpool; On-site; GBP 34,000 - 45,000; Full time

Job summary

A Western-Australian engineering firm is looking for a Project Administrator to support engineering and fabrication projects. This role involves coordinating project team members, maintaining document control, and assisting with cost tracking. The ideal candidate has experience in project administration within technical industries and possesses excellent organizational skills. Join a dynamic team focused on innovative engineering solutions, contributing directly to project success.

Benefits

Work on interesting engineering projects

Immediate responsibility on a live project

Small team environment

Qualifications

• Relevant experience in project administration, project coordination, or document control in technical industries.
• Competence in document control systems and version management.
• Experience with project cost tracking, scheduling, or reporting.

Responsibilities

• Coordinate between project team members and clients to keep deliverables on track.
• Maintain project documents ensuring version control and accessibility.
• Support project managers with cost tracking and budget monitoring.

Skills

Highly organised

Proactive communication

Calm under pressure

Practical problem solving

Team-oriented

Comfortable with technology

Education

Qualifications in project management or business administration

Tools

Microsoft Office

Document management systems

Job description

Blakemere Engineering Pty Ltd – Welshpool WA

Location: Kewdale, Western Australia (with occasional attendance at Welshpool workshop)

Reports to: General Manager

Employment: Full‑time preferred; strong candidates seeking part‑time arrangements are encouraged to apply

Important Note for Applicants

We are recruiting for two complementary roles: this Project Administrator position and a separate Office Manager / Operations Coordinator position. There is deliberate overlap between the roles, and we are open‑minded about how responsibilities will be divided based on the strengths of successful candidates. Both roles sit within our operations team, where cross‑skilling and shared responsibilities are expected. Please apply for the role that best matches your experience; we will evaluate all applicants against both positions.

About the Role

We are seeking an experienced Project Administrator to support the delivery of engineering and fabrication projects. The immediate priority is a significant project running over the next six months, with a transition to supporting a broader range of project work beyond that.

This role is the administrative engine room of project delivery — maintaining document control, supporting project managers with cost tracking and scheduling, coordinating between multiple parties, and ensuring nothing slips through the cracks when engineers are focused on technical execution. You will be the office‑based link for field personnel, receiving information from site, preparing reports, and keeping project documentation flowing regardless of where the team is working.

The ideal candidate brings genuine project administration experience and can operate with minimal supervision. We need someone who understands the rhythm of project delivery and adds value from day one.

About Blakemere

Blakemere is a privately owned Western‑Australian engineering company offering bespoke asset‑integrity, subsea intervention tooling and decommissioning services across subsea, mining, energy and infrastructure sectors. Since 2003 we have specialised in creative, practical problem solving — combining in‑house design, fabrication and testing with a full end‑to‑end delivery capability.

Our small, agile team thrives on technical challenge and delivers turnkey solutions worldwide, whether restoring failing infrastructure, designing novel tooling, or managing complex decommissioning jobs. We pride ourselves on being hands‑on engineers who don't just design — we build, test and stand behind every outcome.

We are an equal‑opportunity employer and welcome applications from candidates of all backgrounds.

Key Responsibilities

Coordination and Expediting

• Coordinate between project team members, subcontractors, suppliers, and clients to ensure deliverables stay on track.
• Chase outstanding actions, track commitments, and elevate issues before they become problems.
• Serve as the office‑based point of contact for field personnel: receive site information, photographs, and updates; organise progress reports; draft documents for review and approval.

Document Control

• Maintain project documents in accordance with document control procedures, ensuring version control, accessibility, and compliance with project requirements.
• Manage the flow of technical documents, drawings, and correspondence between project stakeholders.
• Archive completed project documentation and maintain registers.

Project Controls Support

• Support project managers with cost tracking, budget monitoring, and financial reporting.
• Assist with schedule tracking and progress reporting.
• Prepare routine project reports and documentation for internal review and client submission.

Logistics and HSEQ Support

• Monitor movements of staff and contractors working on‑site, off‑site, or offshore.
• Coordinate travel arrangements, accommodation, and visa requirements for project personnel.
• Support emergency response coordination as required.
• Assist with PPE requirements, training records, and compliance documentation for project delivery.

Key Attributes

• Highly organised with rigorous attention to detail.
• Proactive communicator, chasing things down and keeping people informed without being asked.
• Calm under pressure, staying organised and effective when deadlines and competing demands loom.
• Practical problem‑solver, finding ways around obstacles instead of waiting for instructions.
• Team‑oriented, supporting engineers and project managers by relieving them of administrative burdens.
• Comfortable with technology, working confidently with project management tools, document management systems, and Microsoft Office.

Qualifications

• Relevant qualifications in project management, business administration, or a related field are desirable but not essential.
• Demonstrated competence in project environments matters more than formal credentials.

Experience

• Proven experience in project administration, project coordination, or document control — ideally in engineering, construction, oil and gas, or similar technical industries.
• Demonstrated capability in document control systems and version management.
• Experience supporting project cost tracking, scheduling, or reporting.
• Familiarity with coordinating logistics, travel, and personnel movements in a project context.
• Experience working with offshore, remote site, or field‑based teams is highly regarded.

Why Join Blakemere?

• Work on genuinely interesting engineering projects — not cookie‑cutter repetition, but bespoke problem‑solving.
• Be part of a small team where your contribution directly impacts project success.
• Immediate responsibility on a live project with ongoing opportunities as our project pipeline grows.
• Work with practical, hands‑on people who build things that matter.

Due to the volume of applications, only shortlisted applicants will be contacted. Applicants must hold full Australian working rights. Please note that agency enquiries are not welcome for this role.

Be careful – Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.