Production Coordinator

Phoebe Philo; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A luxury fashion brand is seeking a Production Coordinator, Accessories to support the Production Manager in managing operational and administrative aspects of production. The role requires attention to detail and strong organizational skills, with 2-3 years of experience in a similar production role. The Coordinator will oversee vendor relationships, maintain accurate production data, and issue purchase orders. This position is ideal for candidates with a passion for fashion and the ability to thrive in a fast-paced environment.

Qualifications

• 2-3 years experience in a similar Production role in fashion or luxury.
• Strong attention to detail and accuracy in data management.
• Highly organized with the ability to manage multiple tasks and deadlines.

Responsibilities

• Support the Production Manager in overseeing production processes.
• Maintain accurate vendor records and production data.
• Issue purchase orders and verify details for accuracy.

Skills

Attention to detail

Organizational skills

Data management

Microsoft Excel proficiency

Communication skills

Collaborative work

Job description

Purpose of the role

The Production Coordinator, Accessories supports the Production Manager in overseeing the operational and administrative aspects of the production process. This role is responsible for maintaining accurate system data, coordinating with vendors and logistics, and ensuring production orders, packaging, and deliveries are executed efficiently and in line with company standards.

Responsibilities

Production Administration & Systems Management

• Maintain accurate and up-to-date vendor records in internal systems, including MID codes, factory addresses, freight details, and contact information
• Ensure all SKUs are correctly set up in the system, including compositions and country of origin
• Keep production data up-to-date, including production ex‑factory dates, delivery timelines, and order status updates
• Maintain packaging information in the system, ensuring accuracy across all styles and SKUs

Purchase Orders & Documentation

• Issue purchase orders for bulk production, web samples, and pre-production samples (PPS)
• Verify all PO details including quantities, pricing, delivery dates, and packaging requirements
• Check and reconcile production invoices against approved purchase orders, flagging discrepancies for resolution

Logistics & Delivery Coordination

• Review and approve packing lists for accuracy and compliance with PO details
• Liaise closely with the Logistics Assistant to support smooth inbound deliveries and timely receipt of goods
• Coordinate the generation, downloading, and distribution of barcode labels, ensuring correct labeling and shipment to vendors

Packaging Coordination

• Assist the Production Manager with the ordering, allocation, and tracking of packaging materials
• Ensure packaging quantities align with production orders and delivery schedules
• Support updates or changes to packaging requirements as needed

Production Tracking & Reporting

• Assist the Production Manager in tracking production progress and factory updates
• Monitor order status and follow up with vendors on key milestones and delays
• Support the preparation of production reports and updates for internal teams

Skills & Qualifications

• 2-3 years experience in a similar Production role in fashion or luxury
• Strong attention to detail and accuracy in data management
• Highly organized with the ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Excel and internal production systems
• Clear and professional communication skills when working with internal teams and external vendors
• Ability to work collaboratively in a fast‑paced production environment
• Candidates must have the right to work in the UK