Practice Administrator (12 months) maternity cover

Maber Associates Ltd; Nottingham; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading design practice is seeking a Practice Administrator for a 12-month fixed-term maternity cover in their Nottingham or Leicester office. The role involves providing administrative support to project teams, managing communications, and ensuring quality oversight. Candidates should have strong communication skills and organizational abilities and be proficient in office software. The position offers a competitive salary between £25,864 and £27,682, along with flexible working arrangements and employee ownership opportunities.

Benefits

Flexible working arrangements

Employee ownership

Competitive salary

Health cash plan

Qualifications

• Excellent written and spoken English.
• Proven administrative experience.
• Strong attention to detail.

Responsibilities

• Support project teams with document control and invoicing.
• Act as a first point of contact for visitors.
• Organize and schedule meetings and events.

Skills

Communication skills

Organizational skills

Proficiency in office software

Job description

Who we are

Maber Architects is a well-established, award-winning, multidisciplinary design practice. With 70 talented people across four offices in the Midlands and London, we bring together creativity, collaboration, and technical expertise to deliver inspiring projects nationwide. We are looking to recruit for our Nottingham or Leicester office, with the expectation of travel to suit project requirements across any of our four offices.

As a 100% employee-owned business, our culture is built on strong values and a shared mission: to be ‘great to work with, and great to work for’. We are proud to hold a Certified B Corporation™ status, Investors in People Gold accreditation and to support the Real Living Wage.

Why join us

You’ll be part of a culture that challenges you to excel while providing the support you need to succeed. Our benefits include:

• Flexible working arrangements
• Employee ownership - share in our success
• Competitive salary
• Personal account pension scheme
• Ongoing CPD, mentoring, and career development
• Health cash plan and wellbeing support

What we are offering

Job title: Practice Administrator

Duration: Fixed-term (12 months) maternity cover

Reporting to: Practice Manager

Location: Leicester or Nottingham office with some home working (max 50%) and travel to other offices

Hours: 37.5 hours per week, with core hours between 10am - 4pm

Salary: £25,864 - £27,682

Key Responsibilities

• Provide support to project teams (document control, issuing drawings, invoicing, project records)
• Work closely with the Practice Manager, other Practice Administrators and the wider Operations Team to share best practice
• Act as a first point of contact for visitors
• Answer and direct phone calls including dealing with project queries where appropriate
• Maintaining a good working knowledge of projects within teams by working closely with Studio Leaders
• Follow procedure to set up new project records accurately
• Organise and schedule meetings and eventsBook training and travel arrangements on behalf of other staff
• Ensure office standards are implemented, audited and supported; provide QA oversight for document naming, systems and procedures
• Handle sensitive information in a confidential manner
• Maintain stocks of supplies
• Maintain studio standards of tidiness and standards of H&S within the office

What we’re looking for

• Confident communicator with excellent written & spoken English
• Proven administrative experience
• Strong organisation, time management and attention to detail
• Reliable, proactive and keen to learn
• Able to work well independently and as part of a team
• Proficiency in office software (e.g. Google Workspace, Zoom, Slack, MS Office)

Additional information

Maber is an equal opportunities employer and we value diversity. We maintain an equal opportunities policy and will be happy to provide a copy upon request.

Recruitment agencies are asked to refrain from submitting CVs unless specifically requested by our recruitment team. Please note that any speculative CVs submitted without prior approval will not be considered as being represented by the agency and will be treated as a gift.

Please note we are unable to provide sponsorship at this time.

Please apply below.