PPM Coordinator

University of Cambridge; Cambridge; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A prominent educational institution in Cambridge is seeking a PPM Coordinator to support maintenance across its operational estate. This role involves coordinating tasks with contractors, maintaining schedules in the CAFM system, and ensuring compliance with safety regulations. The ideal candidate will have experience in facilities coordination and strong organisational skills. Benefits include competitive salary, flexible working, and family-friendly policies.

Benefits

Competitive salary with automatic pay progression

Generous annual leave entitlement

Flexible and hybrid working arrangements

Family-friendly policies

Access to workplace nurseries

Competitive pension scheme

Travel schemes and retail discounts

Support with relocation

Qualifications

• Experience in facilities coordination, maintenance planning, or a similar operational role.
• Strong attention to detail and organisational skills.
• Good communication skills and the ability to work with a range of stakeholders.

Responsibilities

• Create and maintain planned maintenance schedules for building systems and assets.
• Coordinate maintenance tasks with contractors and internal teams to minimise disruption.
• Ensure compliance with health, safety, and environmental regulations.

Skills

Facilities coordination

Maintenance planning

Attention to detail

Organisational skills

Communication skills

Tools

CAFM systems

Microsoft Office

Job description

About the Role

As PPM Coordinator, you'll support the delivery of planned maintenance across the University's operational estate, which includes over 370 buildings used for teaching, research, and academic activity. You'll help ensure maintenance tasks are scheduled, tracked, and completed efficiently and in line with compliance requirements. This is a hands-on role focused on coordinating maintenance activities, updating records in our Computer-Aided Facilities Management (CAFM) system, and liaising with internal teams and external contractors. You'll play a vital part in keeping our estate safe, functional, and well-maintained.

Your Key Responsibilities

• Create and maintain planned maintenance schedules for building systems and assets.
• Coordinate maintenance tasks with contractors and internal teams to minimise disruption.
• Maintain and update the CAFM system with accurate asset and service data.
• Ensure compliance with health, safety, and environmental regulations.
• Produce reports on maintenance activity and performance indicators.
• Assist with planning building shutdowns and maintenance during refurbishment or project works.
• Act as a point of contact for maintenance queries and scheduling updates.

Qualifications

• Experience in facilities coordination, maintenance planning, or a similar operational role.
• Strong attention to detail and organisational skills.
• Experience using CAFM systems ideally Invida and Microsoft Office.
• Good communication skills and the ability to work with a range of stakeholders.
• Understanding of health and safety or statutory compliance in a building maintenance context is an advantage.

Benefits

• Competitive salary with automatic pay progression and annual cost-of-living increases
• Generous annual leave entitlement
• Flexible and hybrid working arrangements
• Family-friendly policies including enhanced maternity, adoption, and shared parental leave
• Access to workplace nurseries
• A highly competitive pension scheme with substantial employer contributions
• Travel schemes and retail discounts at over 2,000 outlets
• Support with relocation, where applicable