PMO Analyst

PEXA UK; Leeds; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic property technology firm in the UK seeks a PMO Analyst to facilitate effective project governance and delivery within its Change portfolio. The successful candidate will support program reporting, maintain project oversight, and drive improvements across teams. Ideal candidates should possess strong organizational skills, proficiency in data management tools like Jira and Microsoft Office, and a proactive approach to work. Join a team that values innovation and contributes to the evolving landscape of property technology in the UK.

Benefits

Personal and professional development programs

holistic wellbeing initiatives

Qualifications

• Experience in complex change environments.
• Attention to detail in managing project documentation and data.
• Understanding of both Agile and Waterfall methodologies.

Responsibilities

• Coordinate programme and project status reporting.
• Facilitate regular reviews and updates of RAID logs.
• Maintain financial tracking for programmes.
• Support development and maintenance of project plans.

Skills

Experience in PMO or project coordination roles

Strong organisational skills

Proficiency in reporting and data management

Excellent interpersonal skills

Advanced Microsoft Office and Jira skills

Tools

Jira

Microsoft Office

Job description

Overview

Hi, we’re PEXA! We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week. We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community. We’re growing fast, that is where you come in. We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes. Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.

Why become a PEXArian?

Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.

Your life at PEXA could look like:

Your growth: We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.

Your wellness: We care about your holistic wellbeing

Your work/life blend: We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.

As a PMO Analyst, you will play a pivotal role in supporting the effective delivery and governance of PEXA’s UK Change portfolio. You’ll work closely with Project Managers and the Change Delivery team to coordinate reporting, maintain governance artefacts, and ensure accurate and timely information is available for decision-making. You will help embed and maintain PEXA’s UK Change Framework across all programmes, ensuring consistent application of best practices in planning, reporting, and governance. Your proactive approach, attention to detail, and ability to work collaboratively across teams will be essential in driving operational excellence and supporting a culture of continuous improvement.

Key Accountabilities

• Reporting Management: Coordinate programme and project status reporting, ensuring accuracy and timeliness
• Prepare programme reporting packs and the monthly UK Change Committee pack
• Consolidate and analyse project data to provide clear insights and updates for leadership
• RAID and Action Log Management: Facilitate regular reviews and updates of RAID logs and action registers
• Ensure all risks, issues, and dependencies are documented, current, and accessible
• Track ownership and progress, escalating where necessary to ensure resolution
• Resource Management: Maintain accurate and up-to-date resource forecasts aligned to project plans
• Partner with the People Experience team to provide a forward view of demand and resourcing needs
• Support onboarding and offboarding of project resources
• Financial Management: Support financial analysis and control of actual vs. forecast costs
• Maintain financial tracking for programmes and ensure consistency across reporting
• Provide financial data for reporting to governance forums such as the UK Change Committee
• Planning and Scheduling Management: Support development and maintenance of project plans, schedules, and POAPs (Plans on a Page)
• Track progress against milestones and ensure all deliverables are visible at programme level
• Provide consolidated planning information to inform decision-making and reporting
• Change Management: Log and monitor all programme and project changes in line with PEXA’s UK Change Management process
• Ensure change requests are reviewed, approved, and reported at the appropriate governance forum
• Programme Support: Coordinate key programme meetings, including scheduling, agendas, minutes, and action tracking
• Support document management, including the creation of SharePoint libraries and audit documentation
• General Support and Continuous Improvement: Support the ongoing implementation of PEXA’s UK Change Framework
• Create and maintain templates and guidance to drive consistent adoption across the business
• Conduct assurance reviews to assess adherence to the framework and identify opportunities for improvement
• Support the delivery of small change initiatives alongside core PMO activities as required

Essential – Key Skills & Experience

• Experience in PMO or project coordination roles within complex change environments
• Strong organisational skills and attention to detail
• Proficiency in reporting, data management, and document control
• Understanding of project management methodologies (Agile and Waterfall)
• Excellent interpersonal and communication skills
• Strong analytical and problem-solving ability
• Advanced Microsoft Office and Jira skills

Desirable

• Experience with financial tracking and forecasting in a project context
• Knowledge of the UK mortgage process or conveyancing
• Familiarity with SharePoint and project portfolio management tools

Sounds like you? We at PEXA are ready so if this role sounds like you apply today.

To be conducted as part of post offer employment checks: The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found at [Cifas]. GDPR Compliance: Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name "Optima Legal") and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, United Home Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred to collectively as “PEXA Group”). When we process your applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with another company within the PEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, and further information can be found in our privacy notice https://pexa.co.uk/applicant-policy/.

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