Pharmacy Distribution Support Officer

NHS; Newport; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare organization in Newport seeks an individual for an administrative role in pharmacy procurement. Responsibilities include managing orders under regulatory compliance, providing administrative support, and planning stock checks. Ideal candidates should have A Level qualifications and relevant experience, along with strong IT skills. Flexibility in working arrangements is offered.

Benefits

Comprehensive benefits package

Agile working approach

Inclusive workplace

Qualifications

• Ability to manage electronic records of sales and finance reports.
• Proficient in filing and computer work.
• Experience in procurement or stock control functions.

Responsibilities

• Provide day to day administration support to the pharmacy procurement function.
• Lead on processing orders under Wholesale Dealers Authorisation.
• Plan and organise stock and equipment checks.

Skills

Standard IT skills using software programmes

Customer service

Understanding of health and safety regulations

Education

A Level qualification or equivalent

NVQ Level 2 in Pharmacy Procurement services or equivalent

Tools

Microsoft Word

Excel

Job description

The ability to speak Welsh is desirable for this post: English and / or Welsh speakers are equally welcome to apply. This post has been newly created to support Welsh Government and NHS Wales achieve key objectives for managing medicines efficiently and resourcefully across Wales. These objectives include centralised management of seasonal vaccinations (Influenza and Covid-19 booster programmes)and the development of a medicine buffer stockpile.

The activities within this rolewill be performed under the Wholesale Dealer Authorisation (H) Regulations. Thispost has been newly created to support Welsh Government and NHS Wales achievekey objectives for managing medicines efficiently and resourcefully across Wales. Theseobjectives include centralised management of seasonal vaccinations (Influenzaand Covid-19 booster programmes) and the development of a medicine bufferstockpile. The activities within this role will be performed under the Wholesale Dealer Authorisation (H) Regulations. The role will be based at NWSSP Medicine unitat Imperial Park 5 with a requirement to attend Picketston site (St Athan) to performstock maintenance and distribution activities on stored medicines include ControlledDrugs (CD's) vaccines and other prescription only medicines (POM)

Main duties of the job

• Provide day to day administration support to the pharmacy procurement function,including stores, distribution and pharmacy goods-in areas.
• Managing the electronic records of sales and finance reports to ensure they are current.
• Lead on the processing of orders under a Wholesale Dealers Authorisation (WDA) to provide an efficient service to internal and external customers, patients, carers and otherhealthcare professionals.
• Participate in the over labelling and pack down activitiesand co-ordinate transport / dispatch of customer orders via Health Courier Services(HCS) transport hub.
• Plan and organise stock and equipment checks

About us

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Person Specification

Qualifications

• A Level qualification or able to demonstrate the equivalent level if knowledge skills and experience.
• Standard IT skills using software programmes including Microsoft Word and Excel, email and keyboard skills
• RSA Typing stage III or equivalent
• NVQ Level 2 in Pharmacy Procurement services or equivalent knowledge of pharmacy procurement

Experience

• Admin/ clerical experience including filing and computer work.
• Experience of working in a procurement / stock control function
• Experience of providing customer service
• Previous experience of working in the NHS
• Understanding of health and safety regulations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.