Personnel Logistics Coordinator

Saipem; Aberdeen City; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A global engineering leader in Aberdeen is seeking a Personnel Logistics Coordinator. The role involves coordinating travel and logistics for offshore personnel, ensuring compliance with training and certification requirements. Ideal candidates will have 2-3 years of experience in the Oil & Gas sector. The position offers a hybrid working model and a comprehensive benefits package.

Benefits

Health insurance

Gym discounts

Pension plan

Flexible hours

Qualifications

• 2-3 years experience in personnel logistics, ROV, Aviation, or Marine sectors.
• Familiarity with visa arrangements and offshore requirements.
• Availability on-call 1:4.

Responsibilities

• Mobilise and demobilise personnel efficiently.
• Ensure valid offshore certification prior to mobilization.
• Work with HR for training/medical bookings.
• Manage travel arrangements via TMC.
• Update personnel and vessel movement records.

Skills

Coordinating international travel

Visa processes

Offshore training/certification requirements

Intermediate MS package

Job description

Overview

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company’s purpose is “Engineering for a sustainable future”. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities.

Purpose of the position: As Personnel Logistics Coordinator you will report to our Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR dept. You will be the Personnel Logistics focal point for allocated vessels and manage all aspects of personnel logistics.

Responsibilities

• Mobilise and demobilise personnel from worldwide locations in a timely and cost effective manner to meet Crew Change date
• Ensure that the Department Managers, Offshore Personnel and the Personnel Logistics Team are kept updated with vessel specific mobilisation/visa procedures
• Ensure that all offshore certification is valid prior to mobilization or remobilization (e.g. Passport, Seafarers ID, Offshore Survival Training Certs like BOSIET/FOET/STCW/OLF/Bidletoid/EBS/CAEBS, Medical Fitness Cert like OGUK and Saipem Medical, Yellow Fever Cert)
• Work closely with the HR Team to ensure that offshore training/medical refreshers are booked in accordance with offshore mobilisation dates
• Book and manage all travel (flights/car hires/hotels/trains) with the company Travel Management Company (TMC), ensuring Travel is arranged as per contractual and operational requirements and in line with Saipem Work Instructions
• Update the Offshore Personnel Tracker, offshore files and the HR Headcount Report to record Vessel Movements (On-Off rotational dates)
• Ensure that the Personal Details Staff List is kept up to date with crew’s travel preferences and that all updates are passed to HR for processing
• Request client specific training for offshore personnel via the Training Dept
• Be part of the On Call rota, dealing with all out of hours queries from vessels and personnel
• Cover, when needed, for members of the Personnel Logistics Team during absence periods (to include sickness)
• Become familiar with and maintain awareness of Saipem’s current requirements and where applicable, the latest Industry Codes and Standards including statutory rules and regulations

What are we looking for?

Experience: 2-3 years coordinating international travel and visa arrangements in a fast-paced Personnel Logistics Department within the ROV, Aviation, or Marine sectors of the Oil & Gas industry.

Technical skills: Visa processes, Offshore training/certification requirements, International travel requirements & restrictions.

IT skills: intermediate MS package

What else should you know? Availability on-call 1:4 is required

What We Can Offer To You

• Direct hiring position, permanent contract, full-time
• Hybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.
• Corporate Benefits: We offer a comprehensive benefits package, including health insurance, gym discounts, partnerships & pension plan
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Location: Aberdeen, Bridge of Don
• Start date: as soon as a successful candidate is identified

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Additional Information

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here.

One vision, many paths, limitless possibilities.

PRIVACY POLICY

All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018