Personal Assistant to COO

RE People; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prestigious heritage site is seeking an experienced Personal Assistant to provide high-level administrative support to their senior leadership team. This temporary full-time role in Hereford requires strong communication and organisational skills, along with at least 2 years of relevant experience. The successful candidate will manage diaries, assist with meetings, and maintain confidentiality. The position offers a competitive hourly rate of £14.50–16.50 plus holiday pay, for 35 hours per week from Monday to Friday.

Qualifications

• 2+ years of administrative or secretarial experience in a complex organisational structure.
• Understanding of safeguarding compliance and discretion with confidential information.
• Proven experience in meeting servicing and administration.

Responsibilities

• Manage senior leader's diary, meetings, duties, and travel arrangements.
• Provide administrative assistance for meetings and claims as necessary.
• Support various committees with logistics, scheduling, and documentation.

Skills

Strong communication and interpersonal skills

Emotional intelligence

Organisational skills

Diary management

Confidential minute taking

Job description

About the role

Our client, a prestigious heritage site with a long-standing community presence in the city of Hereford, is seeking an experienced and highly organised Personal Assistant to join their team on a temporary full‑time basis due to a recent restructuring of their team. This is a dynamic role focused on high‑level administrative coordination to enable members of the senior leadership team to fulfil their duties effectively and efficiently.

Key responsibilities

• Managing senior leader's diary (meetings, duties, travel), acting as primary contact, and assisting with official correspondence and drafting of papers/reports.
• Providing administrative assistance for meetings, travel arrangements, and expense claims as necessary.
• Giving logistical and secretarial support as required for various company committees and working groups, including scheduling, room booking, invitations, agenda distribution, room set‑up, and refreshments.
• Ensuring accurate filing and archiving of administrative papers.

Qualifications

• Strong communication and interpersonal skills, alongside emotional intelligence.
• Proven experience in meeting servicing and administration, including accurate and confidential minute taking.
• Excellent organisational and diary management skills.
• Understanding of safeguarding compliance and a track record of working with confidential information with discretion.
• A minimum of 2 years administrative or secretarial experience within a complex organisational structure or large‑scale company.

Our client is offering the successful Personal Assistant a salary in the region of £14.50–16.50 an hour dependent on experience, plus holiday pay. This is a temporary full‑time post of 3–4 months at 35 hours per week, generally Monday to Friday 09:00–17:00 with occasional out of hours work in evenings or at weekends. Don’t delay in applying for this amazing opportunity!

The successful candidate will be appointed subject to receipt of 2 satisfactory references and a satisfactory basic DBS check.