Personal Assistant (PA) to the Chief Executive

JobStart Scheme; Belfast; On-site; GBP 20,000 - 25,000; Part time

Job summary

A non-profit organization in Belfast is seeking a Personal Assistant to the Chief Executive. The role involves high-level administrative support, including scheduling, communication, and meeting coordination. The ideal candidate should have strong organizational and IT skills, as well as a positive approach to problem-solving. This position offers flexible working hours and the opportunity for additional hours based on availability.

Qualifications

• Strong organisational skills with attention to detail.
• Professional communication on behalf of the CEO.
• Ability to manage time and multiple tasks effectively.

Responsibilities

• Responding to queries and meeting requests.
• Scheduling and coordinating appointments.
• Attending meetings and taking minutes.

Skills

Organisational skills

Communication skills

IT skills

Time management

Problem-solving approach

Active listening

Interest in cultural sector

Tools

Google Suite

Job description

Personal Assistant (PA) to the Chief Executive

University of Atypical for Arts and Disability. The role of PA to the CEO will provide high‑level administrative and organisational support, including diary management, meeting coordination, correspondence handling, travel arrangements and governance support. As a disabled‑led charity, the CEO has disabilities, and this role frees up time for high‑level decision making. The ideal candidate will be efficient, professional, courteous, discreet and trustworthy, with strong administrative skills.

Responsibilities

• Responding to queries and meeting requests.
• Scheduling and coordinating appointments.
• Communicating information about events and meeting requirements to the CEO and on behalf of the CEO to clients.
• Attending meetings with CEO.
• Attend team meetings and provide overviews on behalf of CEO.
• Preparing paperwork for meetings.
• Taking minutes and circulating to required persons.
• Drafting agendas.
• Keeping confidentiality of information.
• Respond to CEO requests for specific information to be sourced, for example seeking availability of professional expertise, identifying and providing information on events or training events that are of interest.
• Ensuring that the CEO is up to date on current relevant developments.

Skills and Qualifications

• Evidence of strong organisational skills and attention to detail.
• Evidence of ability to communicate accurately with professionalism and reliability on behalf of the CEO.
• Evidence of IT skills including typing and use of word processor.
• Evidence of ability to use email and phone communication.
• Evidence of ability to manage time effectively and manage CEO calendar.
• Evidence of ability to manage multiple tasks and prioritise effectively.
• Evidence of ability to work with others.
• Evidence of ability to respond to others through active listening.
• Evidence of positive approach to problem‑solving.
• Evidence of interest in the cultural sector and/or disability arts.
• Evidence of willingness to learn and undertake training as required.
• English – spoken and written for communication purposes.
• Evidence of experience of managing calendar and communication on behalf of another person.
• Evidence of experience of minute taking.
• Evidence of experience of desk research.
• Evidence of knowledge of Google Suite including Google Calendar.
• Evidence of awareness of disability, d/Deaf culture and neurodiversity in the context of the arts.
• Evidence of understanding of barriers and solutions to barriers faced by disabled, d/Deaf and Neurodivergent artists, staff and audiences.
• Clean driving licence and access to car (agreed travel to events would be reimbursed).

Further Information

JobStart Opportunity – Working Hours Information – Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: may be available upon approval by a Work Coach. Additional Hours: extra hours may be offered depending on availability; discuss with the employer before starting. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART is open to working age benefit claimants who are deemed eligible by a Work Coach. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, contact your local Jobs & Benefits Office at 0800 001 5782.