Personal Assistant

NHS Scotland; Dundee; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading health service provider in Dundee is seeking a dedicated personal assistant to provide professional and efficient administrative support within the Chief Executive’s Department. The ideal candidate will have excellent communication and organisational skills, a good understanding of NHS Tayside's structure, and the ability to manage multiple demands. This role is crucial in ensuring that results are achieved to a high standard and on time.

Qualifications

• Good understanding of NHS Tayside's structure.
• Ability to manage multiple demands effectively.
• Confident interaction with individuals internally and externally.

Responsibilities

• Provide comprehensive personal assistant and administrative support.
• Manage multiple demands of the post to achieve high standards.
• Coordinate with different teams and individuals.

Skills

Communication skills

Organisational skills

Confidentiality

Team player

Job description

Overview

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Working as part of the Chief Executive’s Department you will provide a professional, efficient and comprehensive personal assistant and administrative support service.

You will be responsible for managing the multiple demands of the post with clarity and skill to ensure that results are achieved to a high standard and to time.

We are looking for a team player who can undertake a whole range of administrative functions. You will have excellent communication and organisational skills and will have a professional, confidential approach with the ability to confidently interact with a wide range of individuals both internally and externally.

You will have a good understanding of the structure and organisational relationships of NHS Tayside.

Informal enquiries to Louise Scott, Head of Committee Administration

Tel: [phone] or Ext: 40760; email: [e-mail]

You will be required to comply with the Code of Conduct for Healthcare Support Workers in Scotland throughout your employment

Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.
• For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
• Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates
• Contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments
• If you are a current member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside