People (HR) Administrator

Coastland College; Weymouth; On-site; GBP 26,000; Full time

Job summary

A further education provider in Weymouth is seeking a People Administrator to support HR team activities. This role involves managing employee records, assisting with recruitment processes, and ensuring compliance with regulations. The ideal candidate has relevant experience in HR administration and a strong attention to detail. The position offers a salary of £25,199 and a range of benefits including generous holiday entitlement and a pension scheme.

Benefits

Generous annual leave entitlement

Local Government Pension Scheme

Access to confidential support services

Free on-site gym

Employee discounts at on-site facilities

Qualifications

• Proven administrative experience within HR or similar field.
• Strong organizational skills and the ability to manage multiple tasks.
• Experience in handling sensitive information confidentially.

Responsibilities

• Provide daily administrative support to HR.
• Maintain employee records complying with GDPR.
• Assist with recruitment processes and onboarding.
• Coordinate staff development activities and track participation.

Skills

Administrative support

Attention to detail

GDPR compliance

Communication

Data analysis

Education

Relevant HR qualification or equivalent experience

Tools

iTrent HR system

Microsoft Office Suite

Job description

The People Administrator will provide comprehensive administrative support to the HR team, ensuring the smooth delivery of HR services across the organisation. This role is essential in maintaining accurate records, supporting recruitment and onboarding processes, and assisting with compliance and reporting. The postholder will work closely with People Advisors and People Coordinators to deliver a high-quality, customer‑focused HR service aligned with organisational values and safeguarding responsibilities.

Responsibilities

• Provide day‑to‑day administrative support to the HR team, including document preparation, filing, and correspondence.
• Maintain and update employee records in the HR system (e.g., iTrent), ensuring accuracy and GDPR compliance.
• Manage HR team mailboxes, triaging queries and directing them appropriately.
• Support recruitment campaigns by preparing job packs, advertising roles, and coordinating interview logistics.
• Process pre‑employment checks, including references and DBS, ensuring compliance with Safer Recruitment practices.
• Prepare offer letters, contracts, and onboarding documentation.
• Assist with processing changes to employment, such as contract variations, leavers, and probation documentation.
• Liaise with Payroll to ensure timely and accurate processing of employee changes.
• Support the maintenance of the Single Central Record (SCR) and safeguarding documentation.
• Assist in producing HR reports and data analysis for audits and management information.
• Ensure compliance with employment legislation and internal policies.
• Coordinate and administer staff development activities, including booking venues, managing attendance, and preparing materials.
• Set up training courses and workshops on internal systems and communicate schedules to staff.
• Monitor completion of mandatory training and maintain accurate training records.
• Support the organisation of CPD (Continuing Professional Development) programmes and track progress.
• Liaise with external training providers and manage associated documentation and invoices.
• Track and report on staff development metrics, including participation and completion rates.
• Assist in evaluating training effectiveness through feedback collection and reporting.
• Maintain accurate records for compliance and audit purposes.
• Triage HR queries and escalating complex issues to People Coordinators or Advisors.
• Contribute to HR projects and initiatives, including wellbeing, engagement, and equality, diversity, and inclusion (EDI) programmes.
• Uphold confidentiality and professionalism in all interactions.

Salary

£25,199 Permanent

About Coastland College

Coastland College is a General Further Education College spread across two campuses – one situated on the stunning Jurassic coastline in Weymouth and the other on a beautiful 18th Century Estate near the market town of Dorchester. As a newly united organisation, we’re bringing together the best of both Weymouth College and Kingston Maurward College to create an even stronger learning experience, with enhanced resources, a broader range of courses and industry‑standard facilities.

We are Connected | We are Courageous | We are Dynamic | We are Empowering | We are Welcoming. With our combined expertise and resources, Coastland College is now one of the most dynamic and versatile further education providers in the region. From A‑Levels to vocational courses and land‑based studies to Apprenticeships, we have one purpose: to inspire our students and apprentices for individual success beyond expectation, ensuring that they are future‑ready and prepared for today and tomorrow’s world. Our supportive and dedicated community of staff place our students at the heart of everything they do, ensuring every learner thrives.

People Team Roles

Help us shape the future of People & Culture at Coastland College. At Coastland College, our people are at the heart of everything we do. As we continue to expand and strengthen our College, we’re investing in our people as the foundation of our success, nurturing creativity, wellbeing, and innovation to deliver a transformative student experience that empowers every individual to thrive. We are excited to announce three new roles within our People (HR) Team that reflect our commitment to building a workplace where talent thrives, innovation is encouraged, and every voice matters.

• People (HR) Advisor
• People (HR) Coordinator
• People (HR) Administrator

These positions are more than jobs – they’re part of our promise to nurture a culture of trust, collaboration, and continuous improvement. The People Team’s mission is to make Coastland College an exceptional place to work; a place where colleagues feel valued, supported, and inspired to achieve both personal and professional fulfilment. If you’re passionate about people and ready to make an impact, we’d love to hear from you.

Benefits

• Generous annual leave entitlement of 25 holiday days, plus bank holidays (pro‑rata for part‑time roles), increasing by one additional day for each completed year of service, up to a maximum of 30 days after five years of continuous service.
• Additional efficiency closure days over the winter and Easter break.
• Generous Pension Scheme through the Local Government Pension Scheme (LGPS).
• Access to Care First – our free confidential emotional support and practical advice scheme.
• Dedicated CPD learning days to support learning and development.
• Family‑friendly policies.
• Free on‑site parking.
• Free on‑site gym.
• Employee discounts at on‑site facilities such as Signature Hair & Beauty Salon, The Avenue Restaurant and The Bay Theatre.
• Wide range of Health and Well‑being initiatives to support staff, including corporate eyecare vouchers.