People Assistant Jr

Figment; Aberdeen City; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global consulting firm is seeking a proactive People Assistant to support their People Operations and Finance teams, focusing on the Latin America region. This hybrid role involves coordinating onboarding, managing vendor payments, and enhancing internal communications. The ideal candidate will possess strong organizational skills, be fluent in Spanish and English, and have 1-3 years of relevant experience. This opportunity offers benefits including a B2B contract with paid PTO and health insurance.

Benefits

B2B Contract with paid PTO

Health Insurance

Company Laptop

Flexibility and Hybrid Work

Career Growth Opportunities

Qualifications

• 1-3 years of experience in administrative, HR, finance, or operations roles.
• Strong organizational and multitasking skills with attention to detail.
• Proactive and resourceful – enjoys solving problems and supporting teams.

Responsibilities

• Coordinate onboarding logistics and support recruitment process.
• Maintain and update internal communications page with news and key resources.
• Assist with vendor payments and maintain accurate expense records.

Skills

Strong organizational skills

Multitasking

Fluent in Spanish

Fluent in English

Good knowledge of Google Suite

Service-minded attitude

Tools

Google Suite

Slack

Confluence

QuickBooks

Salesforce

Job description

Location: Hybrid (Buenos Aires, Argentina) – Thursday is an office day by default
Reports to: Head of People Operations & Accounting Associate
Type: Full‑Time, Contract

General Description: At Aquiva Labs, we deliver world‑class Salesforce Consulting and Engineering services to our clients worldwide. We’re passionate about building smart solutions and strong, connected teams. We are seeking a proactive and detail‑oriented People Assistant to support both People Operations and Finance teams, with a primary focus on the Latin America region and some global responsibilities. This is a unique cross‑functional role that touches everything from onboarding and internal communications to invoice tracking and vendor management.

Key Responsibilities

• People Operations Support (LatAm focus)
  • Coordinate onboarding logistics including laptop arrangements, accounts setup, and welcome pack management.
  • Support throughout the entire recruitment process.
  • Track and maintain hardware inventory across teams.
  • Manage coworking space attendance and reserve meeting rooms in Argentina and Uruguay.
  • Support relocated team members: document preparation, appointment coordination, immigration office visits, etc.
  • Assist with HR documentation.
• Internal Communications & Culture
  • Maintain and update the LatAm Confluence page with internal news and key resources.
  • Coordinate online and onsite local activities (including logistics for remote team members).
  • Research and support budgeting for regional gatherings or special events.
  • Coordinate language classes for LatAm team members.
  • Send timely reminders for all‑hands meetings, holidays, and team events via Slack and WhatsApp.
  • Post birthday shoutouts and milestone celebrations in Slack.
  • Participate in global Employee Experience activities.
• Finance & Vendor Coordination
  • Assist with the new vendor profile setup.
  • Track vendor payments, assist with reimbursements, and maintain accurate records.
  • Support monthly regional expense tracking and light reconciliation tasks.
  • Communicate with external vendors in the LatAm region to ensure timely invoicing and closing documentation.

Skills, Knowledge, and Expertise

• 1‑3 years of experience in administrative, HR, finance, or operations roles (or relevant transferable experience).
• Strong organizational and multitasking skills with attention to detail.
• Fluent in Spanish and English – written and spoken.
• Good knowledge of tools like Google Suite, Slack, and Confluence.
• Familiarity with QuickBooks (or other finance platforms) and Salesforce is a plus.
• Able to handle sensitive information with discretion.
• Proactive and resourceful – enjoys solving problems and supporting teams.
• Excellent communication skills and a service‑minded attitude.

Benefits

• B2B Contract with paid PTO, holidays, and sick leaves
• Health Insurance
• Company Laptop
• Flexibility and Hybrid Work option
• Global Exposure
• Career Growth Opportunities both in People Operations and Finance

About Aquiva Labs

Aquiva Labs brings your business vision to life. As one of Salesforce’s most experienced PDO partners, Aquiva Labs helps deliver your Salesforce AppExchange vision and more by making great ideas become a reality. Right from day one, we use our strategic relationship with Salesforce to empower organizations with unique AppExchange knowledge, mastery and access, as well as implementing our existing intimate knowledge of architectures, technology stacks and patterns, to guide our ISV partners through the AppExchange’s complex business and data scenarios.

Department

Aquiva Labs

Employment Type

Full Time

Location

Latin America

Workplace type

Hybrid